Executive Assistant at BHDP Architecture

Cincinnati, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

0.0

Posted On

24 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive administrative support, Calendar management, Meeting coordination, Communication, Confidentiality, Microsoft office, Event planning, Logistics management, Customer service, Time management, Detail oriented, Professionalism, Relationship management, Onboarding coordination

Industry

Architecture and Planning

Description

Market: ADMINISTRATIVE Location: CINCINNATI Reports to: TBD FLSA: Exempt Work Mode: Onsite Monday – Thursday; Onsite optional on Friday Employment Type: Full-time At BHDP, we design innovative and inspiring solutions in architecture, interior design, and experiential graphic design to create more informed design solutions for our clients and communities. Role Summary The Executive Assistant is a highly trusted partner who provides proactive administrative and operational support to BHDP’s CEO and other members of the Executive Leadership Team to ensure priorities, communications, and commitments are managed with consistency and discretion. This role coordinates leadership meeting cadence and logistics, prepares materials and follow-up actions, and helps leaders stay ahead of deadlines and key deliverables. Serving as a trusted point of contact for internal and external stakeholders, the Executive Assistant handles sensitive information with professionalism and confidentiality. The position also strengthens firm culture and community presence by overseeing signature employee-engagement events, in partnership with the People Team. Responsibilities * Plans and coordinates logistics for Executive Leadership Team and other leadership meetings (meeting invitations and meeting cadence, space, catering, materials, A/V. * Prioritizes meeting schedules, deliverables, and deadlines for the Executive Leader(s), ensuring efficient use of time and resources. * Prepares the Executive Leader(s) for upcoming events, deadlines, and deliverables to ensure deadlines are met. * Completes administrative tasks such as timesheet approvals, expense reports, etc. for the Executive Leader(s). * Manages executive calendars and incoming and outgoing communications including emails, phone calls, and correspondence. * Prepares meeting materials, agendas, and follow up action items, and coordinates distribution of information as appropriate. * Serves as the primary point of contact between the executive team, board of directors, and internal/external stakeholders, prioritizing engagements and meetings accordingly. * Handles confidential and sensitive information with a high level of discretion. * Nurtures a network of relationships with key clients, prospects, partners, and community partners. * Develops and maintains a consistent engagement opportunities with the Executive Leader(s) and the key relationships for the firm. * Serve as the liaison between the firm and our sponsored community partners, coordinating community event participation and donations. * Coordinate and schedule Senior Leader onboarding, including scheduling travel and hotel arrangements within the first 30 days of employment. * Manage employee key milestone celebrations and recognitions, in partnership with the People Team. * Lead and oversee the planning of all-office signature employee-engagement events. Qualifications * Minimum of five years in an Executive Administrative Support role * Detail oriented, organized, and thorough * Strong Microsoft Office product knowledge * High level of customer service, professionalism, and discretion with confidential information * Ability to handle multiple responsibilities and tasks * Strong verbal and written communication skills * High school diploma Physical and Mental Demands * Sustained attention to detail * Sitting/standing * Occasional lifting of 50 pounds or less * Ability to work in an open office environment Life at BHDP Our comprehensive benefit package includes a competitive salary, medical, dental, vision, disability, flexible spending accounts, paid holidays, paid time off, and a 401(k), which aligns with our commitment to rewarding our high-performing professionals. BHDP Architecture is an Equal Opportunity Employer. Individuals with disabilities and protected veterans are encouraged to apply. The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. This position description is prepared to provide a general understanding of the responsibilities of the position and does not include a comprehensive list of activities, duties, success factors, or responsibilities that are required for a specific employee. Success Factors, duties, responsibilities, and activities may be modified or augmented at any time with or without notice.

Responsibilities

The Executive Assistant provides proactive administrative and operational support to the CEO and Executive Leadership Team, managing priorities and communications. Additionally, the role coordinates leadership meetings, oversees signature employee-engagement events, and serves as a primary point of contact for stakeholders.