TO BE SUCCESSFUL IN THIS ROLE YOU WILL HAVE DEMONSTRATED THE FOLLOWING:

• High level of forward thinking, organisation, flexibility, delivery orientation, initiative and planning;
• Proven ability to build strong, open and collaborative work relationships with internal and external stakeholders at all levels of an organisation;
• An understanding and appreciation of working in a confidential environment is essential;
• Proven results working with a sense of urgency in a dynamic environment with rapidly changing priorities;
• Flexibility to step in and support the team when needed;
• Strong time management skills and the ability to prioritise conflicting issues in a professional manner;
• Demonstrated ability to take initiative, be proactive by taking action and be persistent in addressing issues;
• Excellent communication skills
• Advanced skills in Microsoft Word, Excel and PowerPoint and working knowledge in a SAP environment.
  This role is based in Perth, Australia. Enjoy a Monday to Friday schedule with options for hybrid work, allowing you to balance your professional and personal life effectively.

Reporting to the VP Decision Evaluation & Transaction Analysis, this opportunity will suit someone who has prior Executive Assistant experience, is highly organised and can thrive in a global, dynamic, fast paced environment. In this position you will provide administrative and operational support with responsibilities including:

• Executive diary and inbox management: proactive management of diaries and inbox, scheduling of internal and external meetings with senior executives (including the BHP executive leadership team) and related logistics and agenda preparation with a demonstrated ability to autonomously prioritise commitments along with managing stakeholder expectations;
• Reconciliation and submission of executive monthly expenses, ensuring alignment with BHP business expense policy;
• Booking and management of flights, transfers, visas and accommodation, ensuring cost effectiveness;
• Raising purchase orders;
• Supporting and coordinating the cadence and operating rhythm of the teams; arranging team events and catering; and communicating general updates with the teams as needed;
• Coordination and preparation of presentation materials for Townhalls and team events;
• Confidential Information Management: handle sensitive and confidential information with discretion and professionalism;
• Assist in the scheduling of preparation and review of Board and Board committee papers in line with required timelines;
• Monitoring and follow up of mandatory team training obligations;
• Problem solving and initiative: anticipate challenges and offer creative solutions to support the smooth operation of the day-to-day team activities