Executive Assistant at Blue Orange Digital

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Mar, 26

Salary

115000.0

Posted On

23 Dec, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Management, Priority Management, Relationship Management, Opportunity Enablement, Systems Management, Information Management, Sales Support, Growth Support, Strategic Support, Judgment, Communication Skills, Tech-Savvy, Organizational Skills, Discretion, Professionalism, Remote Collaboration

Industry

IT Services and IT Consulting

Description

Company overview: Blue Orange Digital is a boutique data & AI consultancy that delivers enterprise-grade results. We design and build modern data platforms, analytics, and ML/AI Agent solutions for mid‑market and enterprise clients across Private Equity, Financial Services, Healthcare, and Retail. Our teams work with technologies like Databricks, Snowflake, dbt, and the broader Microsoft ecosystem to turn messy, real-world data into trustworthy, actionable insight. We’re a builder‑led, client‑first culture that prizes ownership, clear communication, and shipping high‑impact work. Note: Please submit your resume in English, as all application materials must be in English for review and consideration. About the Role We are seeking an experienced Senior Executive Assistant to support our CEO in a highly visible, trusted, and impactful role. This position goes well beyond traditional administrative support. You will act as a strategic partner and operational extension of the CEO—helping manage priorities, maintain momentum across relationships, and ensure opportunities, communications, and commitments are handled with care and follow-through. The ideal candidate is highly organized, tech-savvy, and proactive, with strong judgment and the ability to operate independently in a remote environment. Key Responsibilities Executive & Priority Management Own and manage the CEO’s calendar with a strong sense of priority, context, and balance across internal and external commitments Anticipate scheduling needs by understanding the purpose and desired outcomes of meetings and events Prepare the CEO with clear briefs, background context, and organized materials using collaborative tools Track decisions, commitments, and action items, ensuring timely follow-up and closure Serve as a trusted gatekeeper, using sound judgment to manage access, timing, and information flow Relationship & Opportunity Enablement Support the CEO’s external relationships by maintaining awareness of prior interactions, ongoing conversations, and next steps Capture and organize contacts from meetings, events, and introductions, ensuring accurate records and relevant context are maintained Coordinate timely follow-ups, acknowledgments, and introductions on behalf of the CEO Help maintain continuity across long-running relationships by tracking touchpoints and commitments Ensure opportunities are supported with appropriate structure, visibility, and follow-through Systems, Tools & Information Management Maintain organized, searchable systems for contacts, communications, meetings, and documents using tools such as HubSpot, Asana, and Google Workspace Ensure CRM data is accurate, current, and actionable Use AI-powered tools to assist with drafting communications, summarizing meetings, organizing information, and improving efficiency Identify opportunities to improve workflows and implement process improvements that increase clarity and reduce friction Sales & Growth Support Provide operational support for the CEO’s sales, partnership, and business development activities Track outreach, responses, and follow-ups to help maintain momentum across opportunities Assist with preparation for sales conversations by organizing context, history, and relevant materials Monitor inbound requests and ensure timely responses or appropriate routing Strategic Support & Anticipation Stay one step ahead of upcoming priorities by recognizing patterns across meetings, communications, and commitments Connect information across systems and conversations to support effective decision-making Provide structured support on special initiatives that require coordination and follow-through Operate with a high level of ownership, discretion, and reliability Qualifications 7+ years of experience supporting senior executives, founders, or CEOs Proven ability to operate independently and manage multiple priorities in a fast-moving environment Strong experience with digital tools such as Google Workspace, CRM platforms (e.g., HubSpot), and project management tools (e.g., Asana) Tech-savvy with comfort using AI tools to enhance productivity and organization Exceptional written and verbal communication skills High level of discretion, professionalism, and judgment Comfortable working remotely and collaborating across time zones Why This Role Matters This role is central to how the CEO operates day-to-day and long-term. The right person will not only keep things organized, but will actively help the CEO maintain focus, strengthen relationships, and move opportunities forward. Benefits 401k Matching Unlimited PTO Healthcare, Dental, Vision, and Life Insurance Paid parental/bereavement leave Home office stipend Salary: $95,000 - $115,000 Background checks may be required for certain positions/projects. Blue Orange Digital is an equal-opportunity employer.

Responsibilities

The Executive Assistant will manage the CEO's calendar, prioritize commitments, and ensure effective communication and follow-through on opportunities. This role also involves supporting external relationships and maintaining organized systems for information management.