Job Title: Executive Assistant to the Leadership Team
Company Name: Bretoba Contracting
Location: Ingonish, Nova Scotia (Remote Option Available)
Job Type: Full-time, permanent, year-round (non-seasonal). Relocation to Ingonish is welcomed, but remote work arrangements will be considered for the right candidate.

ABOUT US:

Bretoba Contracting is a foundation-to-finish construction company known for quality work, collaborative leadership, and strong community values. As our work has expanded into project management and development, and our leadership team supports the operations of multiple businesses.
Relationships are at the core of everything we do. We believe that the small things—like remembering a birthday, following up personally with a client, or taking the time to celebrate team milestones—builds trust and long-term success. We’re looking for someone who shares that belief and wants to bring it to life in a meaningful, behind-the-scenes role.

POSITION OVERVIEW:

We’re seeking a multi-talented Executive Assistant who can balance traditional administrative support with thoughtful coordination across multiple projects, businesses, and people. You’ll help manage the day-to-day flow for a fast-moving leadership team—handling everything from corporate documents to celebration planning.
This is more than a scheduling role. It’s about bringing a level of care and follow-through that strengthens our internal culture and external relationships. If you’re organized, empathetic, proactive, and detail-driven, you’ll be a powerful force on our team.

QUALIFICATIONS:

• 3+ years of experience in executive support, office coordination, or project administration
• Excellent communication, organization, and multitasking skills
• Proactive mindset with a strong sense of follow-through
• Proven ability to manage sensitive documents and legal or contractual material
• Comfortable working across multiple teams, businesses, or lines of communication
• Tech-savvy and efficient with digital tools (Google Workspace, Microsoft Office, project trackers)
• Warm, relationship-driven approach to work and people
• Experience in construction, real estate, or multi-entity business environments is an asset
• Experience managing a delegated inbox considered an asset

• Manage executive calendars, coordinate meetings, and handle travel logistics
• Draft and manage communications, reports, and internal documents
• Organize and file corporate records, contracts, and legal agreements across multiple companies
• Assist with HR and operational workflows including onboarding, policy tracking, and logistics
• Track and support projects across Bretoba’s broader business portfolio
• Plan staff appreciation efforts, social events, gift-giving (e.g., birthdays, retirements, milestones)
• Be the “eyes and ears” on the little things that matter—helping leadership follow through on what matters to our people and partners
• Act as a consistent, reliable point of contact for staff, vendors, and clients when leadership is unavailable
• Maintain a high level of confidentiality, judgment, and discretion in all work