Executive Assistant at BruntWork

Quezon City, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

15 Jan, 26

Salary

0.0

Posted On

17 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistant, Calendar Management, Email Management, Project Coordination, Document Handling, CRM Management, Communication Skills, Organizational Skills, Time Management, Discretion, Detail-Oriented, Google Workspace, Slack, Zoom, Notion, Trello

Industry

Staffing and Recruiting

Description

This is a remote position. Schedule: Total hours: 20 hours per week or 4 hours per day Monday - Friday Flexible within the client's business hours following the Eastern Time Zone Client location or time zone: New York, USA – EDT Role Overview: We are seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative and operational support. The ideal candidate is organized, trustworthy, and capable of managing multiple priorities while maintaining clear and professional communication. This role involves calendar and email management, project coordination, document handling, CRM updates, and other executive-level administrative tasks. Responsibilities: Calendar & Schedule Management Manage the executive’s daily and weekly schedule with precision Coordinate internal and external meetings, calls, and events Send calendar invites, confirm appointments, and ensure buffer time between meetings Email & Communication Management Monitor, sort, and draft responses for the executive’s inbox Flag urgent emails, archive non-essential ones, and respond where appropriate Maintain a professional tone and ensure timely follow-ups Project Coordination Track ongoing projects, deadlines, and deliverables Create project timelines and maintain trackers or dashboards Follow up on assigned tasks and ensure accountability Document Handling Prepare, format, and proofread documents, presentations, and reports Organize digital files and folders for easy access Handle NDA execution, vendor agreements, and basic legal submissions CRM & Lead Management (for sales/client-facing roles) Update and maintain CRM systems (e.g., HubSpot, Notion, Google Sheets) Track leads, communication touchpoints, and follow-up cycles Assist in preparing materials for client meetings or outreach Meeting Support Take notes during calls or meetings Create action item lists and follow-up reminders Send meeting recaps and next steps to relevant parties Travel & Logistics Book flights, hotels, and transportation Prepare itineraries, reimbursements, and travel documentation Coordinate in-person meetings and logistics Light Personal Tasks (if agreed upon) Book personal appointments or reservations Track personal to-dos that may affect business planning Requirements Proven experience as an Executive Assistant or in a similar administrative role MUST HAVE A WINDOWS OS COMPUTER Strong written and verbal communication skills Excellent organizational and time management abilities High level of discretion and confidentiality Proactive, resourceful, and detail-oriented mindset Comfortable using tools such as Google Workspace (Gmail, Calendar, Docs, Sheets), Slack, Zoom, Notion, Trello, or Asana Familiarity with CRM platforms (HubSpot, Pipedrive, or Zoho) Ability to manage multiple time zones and prioritize effectively Independent Contractor Perks: Permanent work-from-home Immediate hiring Steady freelance job ZR_28674_JOB

Responsibilities

The Executive Assistant will provide high-level administrative and operational support, including managing the executive's schedule and communications. Responsibilities also include project coordination, document handling, and CRM updates.