Key Responsibilities

Executive & Administrative Support:

· Provide comprehensive administrative and executive support to senior management.

· Manage calendars, schedule meetings, coordinate appointments, and organize business travel arrangements.

· Prepare correspondence, reports, presentations, meeting agendas, and minutes of meetings.

· Handle emails, phone calls, and business communications professionally.

· Maintain confidential documents, records, and management files.

· Coordinate with internal departments, clients, suppliers, and external stakeholders.

· Follow up on pending tasks, deadlines, and action points on behalf of management.

· Assist with office administration, document control, and general coordination activities.

Accounting & Finance Support:

· Handle day-to-day accounting activities, including accounts payable and accounts receivable.

· Prepare and process invoices, payment requests, receipts, and expense claims.

· Maintain accurate financial records and supporting documentation.

· Perform bank reconciliations and assist with supplier and customer account reconciliations.

· Monitor outstanding receivables and coordinate payment follow-ups.

· Assist in preparing financial reports, expense summaries, and account statements.

· Support the preparation and maintenance of VAT-related records in accordance with applicable UAE regulations.

· Assist with monthly closing activities, budgeting documentation, and expense monitoring.

· Coordinate with banks, auditors, suppliers, and other relevant parties as required.

· Ensure accounting records are properly maintained and financial transactions are processed in accordance with company procedures.

Qualifications & Requirements

· Bachelor’s degree or diploma in Accounting, Finance, Business Administration, or a related field.

• · 3–5 years of relevant experience in executive assistance, administration, accounting, or a similar role.