Executive Assistant at Burjline Builders

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Oct, 26

Salary

55.0

Posted On

18 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Travel Coordination, Microsoft Office Suite, Communication, Organization, Time Management, Confidentiality, Administrative Support, Meeting Facilitation

Industry

Construction

Description

Executive Assistant Company: The Institute of Knowledge (IOK) Location: Austin, Texas, United States Employment Type: Full-time Salary: $45 - $55 per hour (USD) Job Overview The Institute of Knowledge (IOK) is seeking a highly organised, professional, and proactive Executive Assistant to provide comprehensive support to our senior leadership. As a key member of our team, you will be instrumental in ensuring the smooth and efficient operation of our executive office. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and handle confidential information with the utmost discretion. This role is crucial to supporting IOK's mission to foster a finer future through high-quality Islamic educational programmes and community events. Responsibilities • Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and events. • Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy. • Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries. • Act as the primary point of contact between executives, employees, clients, and other external partners. • Organise and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. • Handle sensitive and confidential information with integrity and professionalism. • Assist with special projects and initiatives as directed by the leadership team. • Provide general administrative support, such as managing expenses and maintaining organised filing systems. Qualifications • Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role. • Exceptional organisational, planning, and time-management skills. • Excellent written and verbal communication abilities. • High level of proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). • The ability to work independently, anticipate needs, and take initiative. • A strong sense of discretion and an understanding of the importance of confidentiality. • A bachelor's degree in Business Administration or a related field is preferred. • Experience within an educational or non-profit organisation would be advantageous.

Responsibilities

Provide comprehensive administrative support to senior leadership, including managing complex calendars and coordinating travel. Act as the primary point of contact for internal and external stakeholders while handling sensitive information with discretion.