Executive Assistant / Business Operations Coordinator at Vironix AI

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Oct, 26

Salary

0.0

Posted On

20 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Vendor Management, New Hire Onboarding, Scheduling, Finance Administration, Social Media Management, Google Workspace, Microsoft Office, Problem Solving, Executive Support, Project Management

Industry

Hospitals and Health Care

Description

Executive Assistant — Austin, TX This role is based in Austin, TX and is remote first. This Executive Assistant will play a pivotal role as the company grows and scales over the coming months. As this is a fast-moving startup environment, we are looking for someone who can operate independently, think proactively, and do whatever it takes to get the job done. End-to-end ownership — Take commitments and projects from start to finish. When you accept something, it's yours: you drive it forward, close every loop, and see it through to done — no reminders, no handoffs back. Executive leverage — Take on a large and constantly shifting portfolio of miscellaneous activities to lift the burden off the CEO's plate so leadership can stay focused on growth. Vendor management — Serve as the point of contact for our operational vendors and platforms (HR providers, Paychex, Zoho, and other partners that support the business), keeping accounts current and issues resolved. New hire onboarding — Guide new employees through their first days, including insurance enrollment and payroll setup, so they hit the ground running. Scheduling and meetings — Coordinate meetings and calls across leadership, and craft and maintain agendas so nothing slips. Finance administration — Complete expense reports and handle company purchasing. Social media — Keep company social channels updated. Events and errands — Run company errands and support events when needed. Independent problem-solvers. You default to figuring it out yourself — searching, testing, asking the software, reading the docs — before pulling anyone else in. When you do escalate, you come with a proposed answer, not just a question. People with urgency. You move fast, close loops the same day, and don't let tasks sit in limbo waiting on someone else. Tech-fluent operators. You're at home in modern web and mobile tools, pick up new software quickly, and are fully proficient across Google Workspace and Microsoft Office. Organized and reliable. You're on time, you track your own commitments, and nothing falls through the cracks on your watch. Strong communicators. You write clearly, keep stakeholders informed proactively, and represent the company well with vendors and partners. Adaptable generalists. No task is beneath you, and no unfamiliar task intimidates you. You'd rather be trusted with a lot than boxed into a narrow lane. Startup-tested. You've worked in an early-stage or high-growth startup environment before, so shifting priorities, lean teams, and wearing multiple hats feel familiar rather than chaotic.Why Join 100% Paid Health Insurance Stock Options in a growing startup Remote First Work Environment

Responsibilities

Provide high-level executive leverage to the CEO by managing a diverse portfolio of operational tasks and administrative duties. Responsibilities include vendor management, onboarding new hires, scheduling, and handling finance administration.