Executive Assistant (C-level) at Encora

Heredia, , Costa Rica -

Full Time

Start Date

Immediate

Expiry Date

25 Feb, 26

Salary

0.0

Posted On

27 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistant, C-Level Support, Calendar Management, Travel Arrangements, Email Handling, Data Entry, Expense Reports, Presentation Preparation, Project Management, Communication Skills, MS Office Proficiency, Confidentiality, Organizational Skills, Attention to Detail, Adaptability, Negotiation Skills

Industry

IT Services and IT Consulting

Description

Key Details Position: Executive Assistant for C-Levels Location: Remote (Only Costa Rican or Colombian residents) Experience: Extensive years as Executive Assistant with C-levels Language: Fluent English (written and spoken) We are seeking a highly experienced Executive Assistant (EA) to support our 3 C-Levels leaders based on the East Coast of the United States and in India. This role is structured under a nearshore model, with candidates located in Latin America (Colombia or Costa Rica) and working remotely with flexibility to support EST time zone operations. Responsibilities and Duties Manage calendars, travel arrangements, meetings, and events. Handle emails, data entry, expense reports, and assigned projects. Serve as liaison to board of directors and senior management. Coordinate executive outreach and external relations. Maintain discretion and judgment in prioritizing schedules and deliverables. Interact with Board of Directors and manage agendas for company visits. Compile data and prepare presentations, spreadsheets, and reports. Create meeting agendas, take notes, and draft recaps with action items. Simultaneously, manage multiple projects and provide proactive updates. Organize and prioritize critical issues for efficient decision-making. Qualifications and Skills Experience with Tier 1 companies and C-Levels. High attention to detail and exceptional organizational skills. Excellent written, verbal, and interpersonal communication skills. Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Ability to maintain confidentiality and discretion. Ability to work independently with little to no supervision. Available to support executive management outside standard hours. Excellent English-language writing skills. Additional Skills Ability to work under pressure and manage multiple projects. Strong presentation and change management experience. Hands-on approach to project management. Excellent communicator with humility. Highly organized with strong attention to detail. Adaptable to new challenges. Positive attitude and willingness to grow within the company. Strong negotiation and influencing skills. Offer details Indefinite-term employment contract under payroll with all legal benefits. 100% employer-covered health insurance Referral bonus program for successful candidate recommendations. Access to company-sponsored events, certifications, and training programs. Encora-provided laptop and all required work equipment. Fully remote work opportunity. Birthday day off. Work From Anywhere (WFA) policy: Up to 20 days per year from any location.

Responsibilities

The Executive Assistant will manage calendars, travel arrangements, and meetings for C-Level leaders. They will also serve as a liaison to the board of directors and coordinate executive outreach.