Executive Assistant (C-Suite) at Eagle Rock Properties

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

125000.0

Posted On

07 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar management, Communication, Travel coordination, Presentation support, Research, Expense reporting, Administrative operations, Microsoft Office Suite, Video calls, ChatGPT, AI tools, CRM, Investor portal, Discretion, Organization, Detail-oriented

Industry

Real Estate

Description

Location: New York City (In-Office, Full-Time) Industry: Real Estate Private Equity Experience Level: Mid-Level (3+ years EA experience preferred) ABOUT THE ROLE: Eagle Rock is a rapidly growing real estate private equity ﬁrm headquartered in NYC. We're seeking a sharp, proactive, and highly organized Executive Assistant to support our Chief Investment Officer (CIO) and Chief Growth Officer (CGO). This is a high-impact, high-visibility role supporting two senior leaders at the forefront of our investment and growth strategies. You'll be at the center of the action, managing schedules, coordinating meetings and travel, preparing critical investment materials, and ensuring seamless day-to-day operations. We're looking for someone who thrives in a fast-paced, entrepreneurial environment and who brings energy, initiative, and discretion to everything they do. You'll be a key contributor as we continue to build something special. KEY RESPONSIBILITIES: Calendar & Communication Management * Coordinate ever-changing, complex calendars for the CIO and CGO * Prioritize competing demands, investor calls, internal meetings, and travel * Act as a gatekeeper for communications, ensuring critical updates are ﬂagged and acted upon MEETING & TRAVEL COORDINATION * Organize internal and external meetings; manage agendas and follow-ups * Book and manage detailed domestic and international travel itineraries * Coordinate conference rooms, catering, and logistics for presentations and events PRESENTATION SUPPORT * Prepare and polish presentations, reports, and ﬁnancial materials * Conduct research and prep materials related to deal due diligence and investor relations ADMINISTRATIVE OPERATIONS * Process expense reports (e.g., through Emburse), light accounting * Order supplies and manage office organization and administrative systems * Collaborate with other team members to ensure smooth team operations * Handle ad hoc and personal executive support tasks as needed WHAT WE'RE LOOKING FOR: * 3+ years supporting C-suite or senior executives (experience in real estate, ﬁnance, or private equity a plus) * Strong judgment and discretion with conﬁdential information * Excellent written and verbal communication skills * Tech savvy - Expert in Microsoft Office Suite; Calendaring, Video calls, ChatGPT/AI tools, etc; CRM or investor portal familiarity a plus * Highly organized, detail-oriented, and calm under pressure * Flexible and responsive, ready to work extended hours or weekends during critical periods * Bachelor's degree preferred WHAT WE OFFER: * Base Salary: $100,000 - $125,000 * Bonus: 10-25% of base salary, depending on performance * Comprehensive beneﬁts: Medical, dental, vision, 401(k) * Incredible growth opportunity in a ﬁrm that's scaling fast * An energetic, entrepreneurial culture where we value excellence, initiative, and fun

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Responsibilities

The Executive Assistant will manage complex calendars, coordinate travel, and act as a gatekeeper for the CIO and CGO. They will also prepare investment materials, conduct research, and handle daily administrative operations to ensure team efficiency.