EXECUTIVE ASSISTANT & PROJECT COORDINATOR

Cambridge Innovation Institute (CII) is seeking an extremely organized Executive Assistant & Project Coordinator with impeccable communication skills.
The Executive Assistant & Project Coordinator is a mid-level administrative role that will support our company CEO and the head of Business Operations. The ideal candidate will be able to provide stellar day-to-day support for the CEO, as well as coordinate recurring and special projects.
We are looking for a self-motivated and dependable individual who can tackle a dynamic and challenging to-do list. Daily tasks include everything from developing key documents and presentations, assisting with corporate communications, coordinating with staff at all levels across the company, and maintaining the CEO’s calendar.
It is a lot to juggle, but it is never boring! This role will offer a critical interface with the Executive Team, the company as a whole, and our external stakeholders. A successful candidate will bring a high level of professionalism, curiosity, a can-do attitude, and a sense of humor. They will also be able to work from our office in Needham, MA, on average one day a week.

QUALIFICATIONS AND SKILLS:

· 3+ years’ experience as an administrative assistant, preferably working at the executive level
· Bachelor’s Degree or equivalent
· Work from our office in Needham, Massachusetts, on average one day a week

TECHNICAL SKILLS

· Intermediate to Advanced Microsoft Office – Outlook, Word, Excel, PowerPoint, Teams
· Zoom
Work authorization: This employer will use E-Verify to confirm work authorization for new employees.
Compensation: approximately $85,000 - $95,000 to start, including salary, bonus, and company profit share. Commensurate with experience.

· Proactively manage and maintain the CEO’s complex calendar, including scheduling internal and external meetings and coordinating travel
· Prioritize meeting requests and ensure all necessary information is provided in advance
· Promptly reschedule appointments as needed and communicate changes effectively
· Process CEO’s expense reimbursement requests
· Draft, proofread, and edit internal and external communications, presentations, and reports
· Coordinate with various departments and staff at all levels throughout the organization
· Manage a calendar of company-wide, employee-led trainings, including identifying topics, inviting trainers, coordinating schedules, and hosting sessions
· Assist in the coordination and tracking of cross-functional strategic initiatives, including scheduling meetings, preparing materials and tracking action items
· Support the documentation of new and existing processes and procedures
· Assist in the evaluation of new software and technology platforms, including AI tools
· Help organize company events, including social gatherings at the office and off-sites
· Handle sensitive information with the utmost confidentiality and discretion
· Additional special projects, as assigned