REQUIRED SKILLS

• Minimum 5 Years of experience in a professional business support role
• Must have experience with Software Tools like and MS Office, MS Outlook and Calendar, Microsoft Teams
• Strong organizational skills required; including good time management skills and responsiveness
• Excellent communication skills (both written and verbal)
• Ability and comfort interacting with all levels of management, technology business leaders
• Strong attention to detail and proactiveness
• Motivated Team player with a positive attitude who works well in a fast-paced environment
• Successful track record of managing competing priorities effectively through a proactive approach

RESPONSIBILITIES / ACCOUNTABILITIES:

• Arrange internal virtual and in-person office meetings and conference room events
• Set up external meetings and events, parties, meals
• Calendar management of multiple leaders with MS Outlook Calendar tracking, rescheduling and reminders
• Mindfulness of country time zones when scheduling meetings with Global leaders, clients or teams.
• Set up conference calls and videoconferences (domestic, international; from small to very large in scope)
• Strong communication skills and proactiveness in catching/addressing meeting conflict issues ahead of time and resolve the conflict effectively.
• Travel booking, coordination, approvals (domestic and international air, hotel, car) and visa support
• Time & Expense and Invoice Reporting and Reconciliation
• Ordering employee and client gifts and coordinating with suppliers, invoices and budget approvals
• Onboarding and new hire orientation support, coordination, I9, e-verify, and orientation logistics
• Technical Support (resolving client office reservations, PC & phone issues, Intranet/Internet research)
• Gate Keeper and primary contact for the Executive Vice President(s) and Vice President(s).