Executive Assistant, CAPS at Vista Equity Partners Management, LLC

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Jan, 26

Salary

0.0

Posted On

11 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Organization, Multi-tasking, Confidentiality, Communication, Microsoft Office, Excel, PowerPoint, Scheduling, Attention to Detail, Proactivity, Flexibility, Resourcefulness, Interpersonal Skills, Generative AI, Expense Reporting

Industry

Financial Services

Description

Position Summary The Executive Assistant is responsible for providing high-level administrative support to senior level executives within the company, including but not limited to managing his/her schedule, travel, and expenses. The ideal candidate is highly organized, pragmatic, an expert multi-tasker and is not easily overwhelmed. Additionally, the Executive Assistant is comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast-paced environment. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally and works independently with minimal supervision or direction. This role is based in New York City and is for an immediate start. Responsibilities Manage and coordinate logistics for meetings, events, and travel for supportingexecutives and when necessary, members of their team in the office setting Ensure supported executives are prepared with all materials and information formeeting, events, and travel by compiling reports and/or presentations Generate reports in Excel and PowerPoint Prepare expense reports utilizing Concur Scheduling meetings internally and externally using Microsoft Outlook and Zoom. Maintain the office with administrative duties such as ordering supplies and working withbuilding management regarding any facilities issues. Qualifications 5+ years administrative support experience within a fast-paced professional environment - private equity, investment banking, law firm or professional services experience a plus Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating Strong attention to detail, follow-up and excellent organizational skills Ability to treat sensitive and confidential information with appropriate discretion Strong sense of urgency, adaptability, flexibility and resourcefulness Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines Proficiency in Microsoft Office, including Outlook, Word, and Excel; Salesforce a plus General knowledge and interest in working with generative AI Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills Occasional after-hours work may be required Bachelor’s degree preferred Company Overview Vista is a leading global investment firm that invests exclusively in enterprise software, data and technology-enabled organizations across private equity, credit, public equity and permanent capital strategies. The firm brings an approach that prioritizes creating enduring market value for the benefit of its global ecosystem of investors, companies, customers and employees. Vista’s investments are anchored by a sizable long-term capital base, experience in structuring technology-oriented transactions and proven, flexible management techniques that drive sustainable growth. Vista believes the transformative power of technology is the key to an even better future – a healthier planet, a smarter economy, a diverse and inclusive community and a broader path to prosperity. Further information is available at vistaequitypartners.com. Follow Vista on LinkedIn @Vista Equity Partners or Twitter @Vista_Equity.

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

The Executive Assistant manages and coordinates logistics for meetings, events, and travel for senior executives. This role also ensures executives are prepared with necessary materials and maintains office administrative duties.