Posted: 28/08/2025
Closing Date: 10/09/2025
Job Type: Permanent - Full Time
Location: Newcastle West
Job Category: Administration & Office Support

JOIN A MISSION-DRIVEN TEAM AS EXECUTIVE ASSISTANT – RELIGIOUS EDUCATION & SPIRITUALITY

Permanent Full-Time
Are you an experienced Executive Assistant looking to make a meaningful impact? The Catholic Schools invites you to bring your exceptional organisational skills and professional drive to a purpose-led role supporting the Religious Education & Spirituality team.
As Executive Assistant, you’ll play a pivotal role in enabling the smooth operation of a dynamic and values-based portfolio. You’ll work closely with senior leaders, manage complex schedules, coordinate key initiatives, and ensure the seamless flow of communication and administration.

JOB DESCRIPTION

The Executive Assistant provides high level customised administrative support to the CSO Head of Religious Education and Spirituality (RE&S) to ensure systemic schools are supported in a targeted, timely and effective manner.

The primary purpose of this role is to:

• deliver consistent, timely, accurate, and high-level executive support to the Assistant Head RE&S, including calendar and event management.
• respond as the first point of contact to those enquiries that pertain to the Assistant Head RE&S, that require and excellent working knowledge of the organisation and RE&S team.
• build and foster positive and collaborative relationships with key internal and external stakeholders to provide executive support to the Assistant Head RE&S.
• prioritise a diverse range of tasks that support the multiple events, operations and projects undertaken by the RE&S team.
• process finance requests and payments such as invoices, reimbursements and purchase orders
• exercise discretion, judgement, initiative, and confidentiality at all times.

EXPERIENCE/CRITERIA

• Organisation: Strong experience as an Executive or Personal Assistant with the ability to liaise and coordinate meetings and events with various external and internal stakeholders.
• Administrative Skills: High degree of attention to detail and accuracy in file (paper and electronic) and office management. Excellent ICT skills with strong competency in the use of Microsoft Office suite (specifically PowerPoint, Excel, Content Manager, SharePoint, Outlook diary management.)
• Interpersonal Skills: Strong capacity to establish and maintain positive working relationships within a team environment, and with stakeholders across levels both within and external to the Catholic Schools Office of Maitland-Newcastle.
• Information Management: Consistent adherence to maintaining high-level confidentiality and appropriately handling sensitive data. Good awareness of privacy obligations, policy, and procedure. Ability to add and maintain data relevant to staff information databases.
• Initiative and problem-solving: Ability to navigate conflicting demands and priorities. Capacity to selfdirect and be responsive to supervision and general direction when it is required.
• Financial Administration: Coordinates management of reimbursement and reconciliation of invoices, credit card and requisitions.

QUALIFICATIONS

• Ability to articulate a clear understanding of and a personal commitment to Catholic education and the mission of the Church through Catholic schools.
• Business Administration Diploma or Certificate IV or equivalent
• Current paid NSW Working with Children Check (WWCC) number
• National Criminal History check clearance
• Category A – Accreditation to Work, Teach and Lead (willingness to work towards)

• deliver consistent, timely, accurate, and high-level executive support to the Assistant Head RE&S, including calendar and event management.
• respond as the first point of contact to those enquiries that pertain to the Assistant Head RE&S, that require and excellent working knowledge of the organisation and RE&S team.
• build and foster positive and collaborative relationships with key internal and external stakeholders to provide executive support to the Assistant Head RE&S.
• prioritise a diverse range of tasks that support the multiple events, operations and projects undertaken by the RE&S team.
• process finance requests and payments such as invoices, reimbursements and purchase orders
• exercise discretion, judgement, initiative, and confidentiality at all times