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Executive Assistant at CDI

Plymouth, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

0.0

Posted On

04 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Communication, Travel Coordination, Project Coordination, Meeting Support, Expense Reporting, Data Management, Confidentiality, Problem Solving, Logistics, Proofreading, Strategic Planning, Time Management, Administrative Expertise

Industry

Manufacturing

Description

Description The Role As an Executive Assistant at CDI, you aren’t just a calendar manager—you are a strategic partner. You will serve as the "right hand" to our leadership, anticipating needs before they arise and managing the complex gears of executive workflow. This role requires a blend of high-level administrative expertise, impeccable discretion, and the ability to pivot quickly in a fast-paced environment. Key Responsibilities Calendar & Schedule Management: Coordinate complex internal and external meetings, ensuring the executive’s time is optimized and prioritized. Communication Gatekeeping: Manage incoming emails, phone calls, and requests; draft professional correspondence and proofread high-stakes documents. Travel & Logistics: Arrange comprehensive domestic and international travel itineraries, including flights, lodging, and ground transportation. Project Coordination: Track deliverables for key initiatives, ensuring deadlines are met and follow-ups are completed. Meeting Support: Prepare agendas, briefing materials, and presentations; attend meetings to record minutes and track action items. Expense & Data Management: Handle expense reporting, maintain organized filing systems, and manage sensitive/confidential information with total integrity. Qualifications Experience: 5+ years of experience supporting C-suite or senior-level executives. Communication: Exceptional verbal and written communication skills with a refined professional tone. Problem Solving: A "figure-it-out" mindset; the ability to resolve scheduling conflicts or logistical hurdles independently. Discretion: Proven ability to handle confidential information with the utmost professionalism.

Responsibilities

The Executive Assistant will serve as a strategic partner to leadership by managing complex calendars, travel logistics, and project deliverables. They are responsible for gatekeeping communications, preparing meeting materials, and maintaining accurate expense and data records.