Executive Assistant, Cell Therapy

at  BristolMyers Squibb

WORKING WITH US

Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us .

REQUIRED COMPETENCIES: KNOWLEDGE, SKILLS, AND ABILITIES:

Education:

• Diploma or Degree in Business Administration or equivalent qualifications

Experience

• 10+ years Administrative experience with progressive responsibilities. 3+ yrs supporting VP level or above preferred
• Experience in providing support and assistance at corporate level at large or fast paced growing organizations.
• Demonstrated relevant experience with Microsoft Office, an Outlook Ninja and a general understanding of IT technology including SharePoint.
• Excellent organizational, record keeping and communication skills (oral and written).
• A strong work ethic to generate high quality work under tight deadlines.
• Must have a can-do attitude, be resourceful, and have an approachable demeanor.
• Ability to anticipate and be proactive is critical.
• Experience working within the fields of biotechnology, life science or project management sectors preferred.

PURPOSE AND SCOPE OF POSITION:

The primary focus of the Administrative role will be to provide administrative and executive support at the BMS Cell Therapy Facility in Devens, MA and to assist with all aspects of daily administrative management at a detailed level.
The Executive Assistant will be proficient in all aspects of corporate administration, executive calendar, email, and conference room management, arrange travel itineraries and process expense reports, PowerPoint preparation, meeting and event coordination. This role will also process, track, reconcile, update invoices for office and misc. supplies.
Critical to this role are exceptional interpersonal, communication and time management skills. The successful candidate has a sense of humor, works autonomously, welcomes and accepts direction and thrives in a fast paced, occasionally ambiguous startup environment. This person will take ownership over their area of responsibility while noticing and supporting other opportunities for growth.

DUTIES AND RESPONSIBILITIES:

• Assist with all aspects of daily management at a detailed level for your own charges, as well as assisting with basic administration. Partner with the larger organization and other administrative personnel to provide the highest level of support for the Devens Cell Therapy Facility.
• Adapt and adjust to a rapidly changing environment where priorities shift daily. Complete a broad variety of administrative tasks including managing extremely active calendars; expense reports; correspondence; arranging detailed travel plans and expense reports, itineraries, and agendas.
• Ensure a high standard of service and confidentiality is maintained and enhanced. Provide a bridge for smooth communication between departments and functions. Develop cross-functional professional alliances.
• Prioritize conflicting needs; handle matters expeditiously and proactively. Follow-through on projects to successful completion, often with deadline pressures. Ability to discern between urgent and important, and to ask for help when needed.
• Attend staff and department meetings and assist in administrative management of these meetings as required; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.