Executive Assistant, CEO at Move Industries

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Full Time

Start Date

Immediate

Expiry Date

01 Feb, 26

Salary

0.0

Posted On

03 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Email Communication, Stakeholder Management, Project Management, System Building, Discretion, Google Workspace, Slack, Notion, Dashboarding, Travel Logistics, Strategic Initiatives, Meeting Management, Operational Clarity, Growth Mindset, Time Management

Industry

Blockchain Services

Description

Move Industries is building a community-first Move-based blockchain ecosystem. Led by a team of industry veterans, Move Industries maintains a dual focus on technology and community - advancing the Move language, and empowering builders shaping the Move ecosystem. As Executive Assistant to our CEO, your mission is to create leverage. You’ll ensure the CEO’s time, focus, and attention are dedicated to the most important priorities. This is not a traditional administrative role. It’s a high-trust, high-autonomy position at the intersection of strategy, operations and execution - reporting to the Director of Program & Operations. Ideal for someone who thrives in fast-moving environments, anticipates needs before they arise, and builds systems that scale leadership impact. You Have 4+ years supporting a C-level executive (ideally a CEO / co-founder) in a high-growth tech startup Mastery of calendar architecture across multiple timezones - you proactively sequence priorities, buffers and decision windows Proven ability to triage inboxes, route communications, and craft succinct, high-quality emails, memos, and briefings that reflect executive voice and tone Strong stakeholder management. You can influence without authority, keep multiple executives aligned, and maintain momentum across cross-functional priorities Demonstrated project and program management skills, owning multi-step initiatives end-to-end and ensuring deadlines are met Experience building systems and SOPs to reduce friction and improve clarity in fast-paced organizations Discretion and sound judgment when handling sensitive information Strong command of Google Workspace, Slack, Notion, and basic dashboarding in Google Sheets or Notion Experience managing board materials, investor communications, or confidential executive projects A bias for action, calm under pressure, and a growth mindset. Equally comfortable handling strategic projects and hands-on execution Flexibility to work with significant overlap to Pacific Time, with occasional after-hours support during peak periods You Will Create leverage for the CEO - plan the week, protect focus time, prioritize strategic work, and sequence decision-making effectively Run executive communication by managing inbox and message routing, draft and edit communications, and ensure follow-ups are completed Drive meeting excellence through thoughtful agendas, clear pre-reads, concise notes, well-documented decisions, and consistent follow-through Operationalize clarity by building systems and workflows that reduce noise, accelerate decision-making, and keep the CEO and leadership team focused on top priorities Partner with the Director of Program & Operations to design and maintain operating cadences such as leadership meetings, company planning sessions, and cross-functional reviews Prepare high-quality briefings and summaries for the CEO ahead of key meetings, investor discussions, and public appearances Support strategic initiatives by coordinating special projects, tracking progress on commitments, and identifying trade-offs or bottlenecks before they escalate Represent the CEO in asynchronous communications and interactions with internal and external stakeholders when appropriate Manage complex travel and event logistics to ensure seamless execution of itineraries, budgets, and post-trip follow-ups Continuously evolve the operating system around the CEO, improving how information flows, decisions are made, and priorities are executed across the organization

Responsibilities

The Executive Assistant will create leverage for the CEO by managing their time and priorities effectively. This includes overseeing executive communications, driving meeting excellence, and operationalizing clarity within the organization.