Executive Assistant - CEO at Nuix

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

24 Sep, 26

Salary

0.0

Posted On

26 Jun, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Board Coordination, Calendar Management, Travel Coordination, Stakeholder Management, Written Communication, Microsoft 365, Slack, Board Portals, Discretion, Prioritization, Commercial Awareness, Political Astuteness, Organizational Capability, Governance, Triage Correspondence

Industry

Software Development

Description

We're on a mission to be a Force For Good, through our People, Products and Purpose at Nuix. Nuix is one of the greatest comeback Technology success stories in Australia, and we're making massive waves each day. Nuix is, and will be, a pioneer in the Australian Technology space, and we're carrying the torch on what "good" looks like. This extends to our People. We're fiercely passionate, love working at pace, thrive in ambiguity, live, and breathe outside of the box, and above all are good humans. Our impact extends outside of our 9-5, and our place in society isn't always defined by corporate metrics. We're determined to make a positive difference in the world, whether through our solutions which help the top companies, governments and agencies find the truth and combat illegal activities, or through our people who care about contributing and giving back both within, and outside, of Nuix. We are a Force For Good. We're selective about who comes on board, and you should be too. But if the above sounds like a match, get in touch today and get ready for the possibility of starting a once-in-a-career journey. Role Overview: The Executive Assistant to the CEO is a critical role at the centre of Nuix’s most senior executive relationship. This is not a traditional administrative role - it is an executive function in its own right. The person who holds it operates as a trusted extension of the CEO, managing the rhythm of the business at the executive level and ensuring the CEO can operate at full effectiveness. The role carries a meaningful Board coordination remit alongside CEO support. This is not peripheral - it is a core part of the job. The EA is the operational hub connecting the CEO, the Board Chair, Non-Executive Directors and the Company Secretary. They ensure the Board cycle runs with precision: scheduling, logistics, materials, travel and the day-to-day administrative mechanics that underpin good governance. The role requires someone who can read the room, anticipate what is needed before it is asked, manage competing priorities without losing composure, and navigate the political complexity of a listed company environment with discretion and maturity. As Nuix continues to execute against its transformation agenda, the EA to the CEO will play a supporting role in keeping the ELT connected, the Board cycle on track, and the executive function operating effectively. Location: The role will be base in our Sydney CBD offices 5 days per week. Key Responsibilities Executive Support - CEO Manage a complex, rapidly shifting calendar across multiple time zones, with full ownership of prioritisation and diary discipline. Prepare the CEO for every engagement - briefing notes, pre-reads, talking points, and context - so they walk in ready. Draft, review and triage correspondence on behalf of the CEO, exercising sound judgement on what requires attention, what can be resolved, and what can be delegated. Coordinate domestic and international travel, including detailed itineraries, logistics, visa requirements and ground arrangements. Manage expenses, approvals and administrative obligations for the CEO with accuracy and timeliness. Anticipate the needs of the CEO proactively - surfacing information, flagging risks to schedule or commitments, and resolving issues before they escalate. Board Liaison This is a substantive part of the role. The EA is the primary administrative and logistical support for the Board, working closely with the Company Secretary and the Board Chair’s office. Coordinate all Board and committee meeting logistics end-to-end: scheduling, venue, catering, technology setup, and travel arrangements for Non-Executive Directors. Track board calendar deadlines across the ELT, following up to ensure submissions land on time. Manage NED scheduling - meeting requests, director travel, pre-meeting logistics and site visits. Maintain a forward view of the Board cycle - anticipating workload peaks and coordinating resources accordingly. Handle all Board-related correspondence and communications with professionalism and complete confidentiality. Executive Team Coordination Coordinate the ELT meeting cycle - scheduling, agenda management, pre-read distribution, action tracking and follow-through. Manage the CEO’s direct engagement with ELT members, tracking commitments and ensuring nothing falls through. Partner with ELT Executive Assistants and Team Assistants to maintain a coordinated executive support function across the business. Support key leadership events - offsites, all-hands, SKO - as required, in partnership with P&C and Events. Act as a central coordination point for cross-functional executive commitments, ensuring the CEO is briefed, prepared and represented appropriately. Success Metrics (first 12 months) CEO operating at full effectiveness, with diary and preparation managed to a high standard from day one. Board cycle running smoothly - zero missed deadlines, materials distributed on time, director logistics handled without friction. Trusted by the ELT, CoSec and Board Chair’s office as the reliable operational hub of the executive and governance function. Visible and proactive - known across the business as someone who makes things happen and resolves issues before they land. Skills, Knowledge and Expertise Experience Significant executive assistant experience supporting C-suite or Board-level leaders in a complex, fast-moving organisation. Experience in a listed company environment highly desirable - familiarity with Board cycles, ASX obligations, investor relations and governance rhythms. Proven track record managing sensitive, confidential information with complete discretion. Prior experience coordinating across a senior leadership team or managing a small team of administrative or support staff. Skills Exceptional organisational capability - able to manage multiple competing priorities without losing precision or composure. Strong written communication - produces clear, well-structured correspondence that requires minimal rework. Technologically fluent - proficient across productivity and collaboration platforms (Microsoft 365, Slack, board portals) and quick to adapt. Commercial awareness - understands the business context well enough to make intelligent prioritisation decisions. Politically astute - reads situations accurately, understands complex organisational dynamics, and navigates with care and professionalism. Personal Attributes The right person for this role will bring the following to the table: Sharp and fast. You process information quickly, form a view, and act. You don't need everything spelled out - you connect the dots. Direct without being abrasive. You communicate with economy and clarity. You say what needs to be said, respectfully. Comfortable in the grey. You can make a call when the playbook doesn't cover it. You're not paralysed by ambiguity - you make a reasonable judgement and move. Anticipatory by instinct. You're already thinking two steps ahead - what's coming, what will be needed, what could go wrong. You surface issues before they become problems. Unflappable under pressure. The pace is real and the stakes are high. You hold your composure, stay solution-focused, and don't transmit stress upward. Discreet by default. You handle sensitive information - commercial, personal, governance - as a matter of course. Trust is the foundation of this role. Low ego, high standards. You're not here to be seen. You're here to make the people you support more effective. You take real pride in that. Warm, not just capable. You're commercially sharp and operationally excellent - and you're also genuinely good with people. You build trust quickly, treat everyone with the same decency, and understand that how you show up matters as much as what you get done. Nuix is a team, and this role sits at its centre. Straightforward and reliable. What you commit to, you deliver. You don't overpromise, you don't make excuses, and you close the loop. Nuix is an equal opportunities employer. Don’t let imposter syndrome hold you back! We welcome all applications and are a flexible employer. We strive to make any required adjustments where possible to make the process fair and equitable for everyone. If you need any accommodations throughout the interview process, please note this in your job application. Nuix is on an incredible journey of transformation, aligning our strengths with our ambitions to pursue greater opportunities. To find out more about who we are and what we are doing, please visit our web page. https://www.nuix.com/ As we expand our global team and extend our skills and expertise, we are unified as one Nuix team guided by our shared values. Nuix Vision Finding Truth in a Digital World. Nuix Mission Statement Nuix creates innovative software that empowers organizations to simply and quickly find the truth from any data in a digital world. We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence. Nuix Values TAKE OWNERSHIP RESILIENT UNAFRAID TEAM NUIX HERO OUR CUSTOMERS We believe in these principles and seek to weave them into the fabric of our daily work at Nuix. In doing so, we co-create a dynamic and purposeful company culture that we can be proud of and want to belong to. **Nuix is an Equal Opportunity Employer** Love the role, but not the right fit for you? Know someone that might be awesome for this role? We're always looking for talented people who want to make a real impact. If you refer someone and we successfully hire them, you'll receive a $1,000 gift card. Send referrals to recruitment@nuix.com or message us on LinkedIn. T's & C's apply. To all recruitment agencies: Nuix does not accept agency CV's unless we have an existing agreement. Please do not forward CV's to us, or our Nuix employees directly. Nuix is not responsible for any fees related to unsolicited resumes, or where there is not an agreement in place.

Responsibilities

Acts as a trusted extension of the CEO, managing executive rhythms and coordinating the Board cycle including logistics and governance. Responsible for complex calendar management, travel, and serving as the operational hub between the CEO, Board, and Executive Leadership Team.