Executive Assistant – CFO, Americas at Schnellecke Logistics USA

Chattanooga, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

75000.0

Posted On

18 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Conflict Resolution, Meeting Preparation, Travel Coordination, Expense Management, Confidentiality, Proactive Communication, AI Tools Proficiency, Stakeholder Coordination, Documentation Workflows, Drafting Communications, Concur, Follow-up, Accountability, Discretion

Industry

Logistics;Transportation;Supply Chain and Storage

Description

Description Job Title: Executive Assistant – CFO, Americas Job Hours: 8 AM-5 PM In-office Location: Chattanooga, TN (on-Site) Position Summary: The Executive Assistant – CFO, Americas is a high-trust role responsible for providing strategic administrative partnership to the Chief Financial Officer. This position protects executive time, ensures meetings are decision-ready, and drives disciplined follow-through across leaders and stakeholders in a fast-paced logistics environment. The Executive Assistant operates as a key leverage point for executive execution, managing complex coordination, maintaining strict confidentiality, and enabling operational efficiency through organization, proactive communication, and responsible use of AI-enabled productivity tools. Key Responsibilities: Own and manage the CFO’s calendar strategy, including scheduling, prioritization, conflict resolution, and protection of executive focus time Ensure meeting readiness through preparation of agendas, executive briefs, pre-read materials, logistics coordination, and action item tracking Responsible for the administrative coordination related to insurance documentation, vendor files, and renewal deadlines Drive execution cadence by tracking commitments, deadlines, risks, and deliverables while proactively closing follow-up loops Coordinate complex domestic and international travel arrangements, including contingency planning and expense management processes Assist with corporate documentation workflows, including KYC packages, licenses, templates, document tracking, and preparation of materials for executive review Draft executive-level communications, summaries, trackers, templates, and meeting notes using AI tools appropriately and with strong professional judgment Maintain strict confidentiality while managing sensitive financial, operational, and executive information Collaborate cross-functionally with senior leaders, finance teams, and external stakeholders to ensure alignment and timely execution Manage expense reporting workflows in compliance with company policies, with experience in Concur preferred Requirements Qualifications: 5 to 10+ years of Executive Assistant experience supporting senior leaders at the VP or C-level; direct CFO support strongly preferred Bilingual in Spanish preferred Demonstrated ability to manage complex calendars, executive communications, and high-level stakeholder coordination Exceptional discretion, reliability, and attention to detail Strong written and verbal communication skills with the ability to produce executive-ready materials Advanced proficiency in Microsoft 365, including Outlook, Teams, Excel, and PowerPoint Experience coordinating travel logistics and expense management workflows; Concur experience preferred Proven ability to follow up, drive accountability, and escalate issues appropriately Comfort leveraging AI tools to enhance productivity and efficiency while maintaining confidentiality and professional standards Work Environment: Professional office setting within a fast-paced logistics and corporate finance environment Frequent collaboration with executive leadership, internal departments, and external partners The role requires extended periods of computer use, virtual meetings, and detailed administrative coordination Occasional flexibility in schedule may be required to support executive travel or business priorities About Schellecke Logistics: Schnellecke Logistics is a global logistics service provider specializing in value-added logistics solutions for the automotive and industrial sectors. The company is committed to operational excellence, safety, quality, and continuous improvement while delivering reliable supply chain support to its customers. Schnellecke Group is a globally recognized third-party logistics provider with over 80 years of experience delivering innovative supply chain solutions. Founded in Wolfsburg, Germany, and still family-owned and operated by the third generation, Schnellecke combines strong local roots with a global presence. Today, we operate more than 70 facilities worldwide with over 2,000,000 square meters of logistics space supporting customers across the automotive and industrial sectors. At Schnellecke, we are committed to building strong teams, investing in employee development, and creating an environment where individuals can grow their careers while contributing to meaningful work across the global supply chain. EEOC Statement: Schnellecke Logistics is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs without regard to race, color, religion, sex, national origin, age, disability, or any other protected status in accordance with applicable laws.

Responsibilities

This high-trust role involves providing strategic administrative partnership to the CFO by managing calendar strategy, ensuring meeting readiness through preparation and coordination, and driving disciplined follow-through across leaders and stakeholders. Key duties include managing complex domestic and international travel, assisting with corporate documentation workflows, and drafting executive-level communications using AI tools responsibly.