We are looking for an ambitious Executive Assistant to join our Scotland and Northern Ireland business unit supporting our executive management team.
CGI was recognised in the Sunday Times Best Places to Work List 2024 and has been named one of the ‘World’s Best Employers’ by Forbes magazine. We offer a competitive salary, excellent pension, private healthcare, plus a share scheme (3.5% + 3.5% matching) which makes you a CGI Partner not just an employee. We are committed to inclusivity, building a genuinely diverse community of tech talent and inspiring everyone to pursue careers in our sector, including our Armed Forces, and are proud to hold a Gold Award in recognition of our support of the Armed Forces Corporate Covenant. Join us and you’ll be part of an open, friendly community of experts. We’ll train and support you in taking your career wherever you want it to go.
This role will be based out of our Edinburgh office, but this is a hybrid role where you can also work from home a few days per week

YOUR FUTURE DUTIES AND RESPONSIBILITIES

Based in our Edinburgh office with hybrid working flexibility, this role supports Vice Presidents (VPs) and the wider leadership team within our Scotland and Northern Ireland Business Unit. You’ll play a key role in supporting our executive team within the business unit. You’ll be ensuring they have the support to help them focus on delivering day-to-day operations and the successful delivery of strategic programmes withing the business unit.

Key Responsibilities:

• Calendar and diary management for senior leadership
• Coordination and scheduling of meetings and events
• Travel and accommodation arrangements
• Procurement of business-related items and managing eProcurement approvals
• Submission and approval of holiday requests and timesheets via internal HR portals
• Maintaining internal visibility tools and dashboards
• Desk and room bookings
• Expense processing for partners and leadership
• Event planning and catering coordination as required
• Support for governance meetings led by VPs
• General administrative support and handling of ad hoc requests

REQUIRED QUALIFICATIONS TO BE SUCCESSFUL IN THIS ROLE

• Previous experience as a Personal Assistant or Executive Assistant is preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organisational skills, attention to detail, and the ability to manage multiple priorities
• A proactive, flexible, and professional approach