Executive Assistant at CHAOS Industries

Hawthorne, California, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

130000.0

Posted On

21 Mar, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Scheduling, Travel Coordination, Presentation Building, Executive Communication, Data Analysis, Discretion, Judgment, Prioritization, Action Item Tracking, Stakeholder Management, Emotional Intelligence, Collaboration

Industry

Defense and Space Manufacturing

Description

CHAOS Industries is redefining modern defense with a multi-product portfolio that gives the ultimate advantage—domain dominance. The company's products are powered by Coherent Distributed Networks (CDN™), empowering warfighters, commercial air operators, and border protection teams to act faster, adapt rapidly, and stay ahead of evolving threats. CHAOS Industries was founded in 2022 and has raised a total of $1 billion in funding from leading investors, including 8VC, Accel, and Valor Equity Partners. The company is headquartered in Los Angeles, with offices in Washington, D.C., San Francisco, San Diego, Seattle, and London. For more information, please visit www.chaosinc.com. Role Overview: We are looking for a sharp, proactive, and highly trusted partner to support our Chief People Officer. This is someone who loves staying ten steps ahead, thrives in a fast-moving environment, and genuinely enjoys being the person who keeps everything running smoothly behind the scenes. This role operates at the center of highly sensitive and high-impact work. You will be exposed to confidential company and employee matters on a regular basis, so sound judgment, discretion, and professionalism are essential. As an Executive Assistant, you will help the Chief People Officer stay focused, organized, and effective across a wide range of priorities. You will manage a constantly evolving calendar, build and refine executive materials, and keep critical initiatives moving forward. This role is ideal for someone who is both highly reliable and highly resourceful, and who can run with minimal direction. Responsibilities: Act as a trusted partner to the Chief People Officer, providing seamless administrative and operational support Own and manage a fast-moving calendar, including scheduling, prioritizing, and adjusting meetings across multiple time zones Coordinate travel and meetings end to end, ensuring leaders are well prepared and every detail is covered Build, edit, and refine high-quality presentations, board materials, and executive communications for senior leadership and board audiences Translate rough inputs, data, and direction into clear, polished, and well-structured materials including decks, summaries, and data sheets Serve as a thoughtful and professional point of contact between the Chief People Officer and employees, leadership, board members, and external partners Support and help execute people initiatives, leadership meetings, team events, and offsites Handle highly sensitive and confidential information with excellent judgment and discretion Track priorities, action items, and follow-ups to keep key initiatives moving forward Jump in wherever needed to support the People team and keep things running smoothly day to day Work 4 to 5 days per week onsite out of our office in Los Angeles (Hawthorne), California Minimum Requirements: 8 or more years of experience supporting C-suite executives in a fast-paced or high-growth environment Proven experience operating in highly sensitive or confidential environments such as supporting executives in Finance, Legal, People, or similar functions Extensive experience building executive-level materials, including presentations, board decks, and documents regularly shared with C-suite and board audiences Ability to take limited direction or rough input and independently create clear, compelling, and data-driven materials Comfort working with data and creating structured outputs such as summaries, charts, and data sheets to support decision-making Exceptional organizational skills and the ability to manage multiple priorities without missing a beat Strong written and verbal communication skills and the ability to build trust across a wide range of stakeholders High level of professionalism, discretion, and sound judgment Preferred Requirements: Experience supporting People, HR, or Talent leadership Familiarity with the defense, aerospace, or broader technology industry High emotional intelligence and a collaborative, low ego approach to working with teams across all levels Why CHAOS? Health Benefits: Medical, dental, and vision benefits 100% paid for by the company Additional benefits: 401k (+ 50% company match up to 6% of pay), FSA, HSA, life insurance, and more Our Perks: Free daily lunch, ‘No meeting Fridays’, unlimited PTO, casual dress code Compensation Components: Competitive base salaries, generous pre-IPO stock option grants, relocation assistance, and (coming soon!) annual bonuses Team Growth: 250 employees and counting across 5 global offices Salary Range: $95,000 - $130,000/year The stated compensation range reflects only the targeted base compensation range and excludes additional earnings such as bonus, equity, and benefits. If your compensation requirements fall outside of the range, we still encourage you to apply. The salary range for this role is an estimate based on a range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Recruiting Agencies: CHAOS Industries does not accept unsolicited resumes or outreach. Unsolicited submissions will not be reviewed or compensated. #LI-onsite

Responsibilities

The Executive Assistant will act as a trusted partner to the Chief People Officer, providing seamless administrative and operational support by owning and managing a fast-moving calendar across multiple time zones. Responsibilities also include coordinating travel, building executive materials, supporting people initiatives, and handling highly sensitive information with discretion.