CONTRACT TYPE: INDEFINITE, FULL TIME

The Chartered Professional Accountants of British Columbia (CPABC) is seeking a detail oriented, collaborative and results-driven individual for the position of Executive Assistant. We are proud and honoured to have been recognized as one of BC’s Top Employers for a sixth consecutive year in 2025. Come join a collaborative network of like-minded professionals and take the first step towards an exciting opportunity by applying to the position.

JOB SUMMARY

The Executive Assistant to the Executive Vice President, Learning & Engagement provides confidential and senior-level administrative support. In addition, this role will also provide ongoing support to CPA’s Education Foundation (CPAEF), Benevolent Fund (CPABF) and CPABC Chapters. The Executive Assistant will also be responsible for the general administrative support of the Division, including supporting leadership with their involvement on national committees, and assisting with ad-hoc projects.

CPA EDUCATION FOUNDATION (CPAEF) AND BENEVOLENT FUND (CPABF) ADMINISTRATIVE SUPPORT (35%)

• Monitor the CPAEF inbox, answer inquiries and escalate issues as needed;
• Support the development, coordination and release of CPAEF and CPABF related communications (e.g. articles, social media posts, blogs, etc.);
• Regularly assess and update CPAEF and CPABF website content, including online applications, ensuring compliance with FOIPPA and accessibility legislation;
• Schedule CPAEF and CPABF Board of Governors and/or Executive Committee meetings, prepare datasheets, build and distribute meeting packages, and take minutes;
• Support CPABC Academic Forum, distributing CPAEF news updates and surveys to solicit feedback on speaking topics and current trends;
• Collect and evaluate the CPAEF adjudicated award applications, recommending recipients to the Vice President, Student Recruitment & Employer Relations;
• Create and distribute CPAEF award and rejection letters;
• Collect and store CPAEF donation receipts, and conduct preliminary evaluation new award, donation, and endowment requests;
• Coordinate and send annual Education Passport notification emails.

KNOWLEDGE AND EXPERIENCE

• Post-Secondary qualification in Business, Administration or a related discipline; or equivalent experience;
• Five (5) to seven (7) years experience providing Senior Administrative Support, preferably to executive leadership;
• Experience supporting governance bodies such as Boards or Committees, including preparing meeting materials and coordinating logistics.

DEMONSTRATED SKILLS AND ABILITIES

• Intermediate to advanced proficiency with MS Office Suite (Word, PowerPoint, Excel, Outlook, SharePoint);
• Demonstrated ability to manage confidential and highly sensitive information and interactions with professionalism, diplomacy and tact;
• Prior experience in Board governance structures and interactions;
• Proficiency with digital tools for surveying and scheduling (e.g. Survey Monkey);
• Adept at managing multiple competing priorities;
• Excellent interpersonal skills and relationship-building skill;
• Strong written and verbal communication skills, including minute-taking and presentation preparation;
• Ability to work both collaboratively and independently within a team environment;
• Meticulous attention to detail, refined organizational and superior time management skills

PREFERRED KNOWLEDGE, EXPERIENCE, SKILLS AND ABILITIES

• Experience supporting C-suite or senior executives in a non-profit, education, or professional association environment preferred.
• Prior experience with governance protocols such as Roberts Rules of Order, Bourinot’s Rules of Order, and/or Chatham House Rule
• Knowledge of FOIPPA (Freedom on Information and Privacy Protection Act) and CASL (Canadian Anti-spam Legislation) is an asset
  The starting annual salary for this position is between $60,000 and 75,000.00 per annum, based on candidates’ qualifications, experience, and internal parity. Exceptions may be considered with further review.

Why join our team? CPABC offers an entrepreneurial environment with a competitive compensation package. At CPABC we live our core values:

• We Are Open
• We Work Together
• We Communicate
• We Improve Every Day
• We Are Professional
• We Laugh and Celebrate