Executive Assistant at Children's Home Society of South Dakota

Sioux Falls, South Dakota, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

69222.4

Posted On

17 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Expense Reporting, Correspondence Composition, Travel Planning, Communication, Prioritization, Confidentiality, Drafting Documents, Presentation Creation, Social Media Monitoring, Meeting Minutes, Agenda Creation, Attention to Detail, Teamwork, Professional Interaction

Industry

Individual and Family Services

Description

Description Work for Good! Salary: $55,369.00-$69,222.40 (Depending on Education/Experience) Schedule: Monday-Friday 8:00am-4:30pm Position Overview: Children’s Home Society of South Dakota is seeking a Full Time Executive Assistant to provide executive support to the Chief Operating Officer. As a leader in compassionate, trauma-informed care, Children's Home Society is committed to fostering equity and inclusion in all aspects of our work. By joining our team, you will make a difference every day—creating positive change for individuals, families, and communities. Each smile, hug, and heart you touch will reflect the meaningful impact of your work. Benefits of Employment at CHS: Work-Life Balance: Monday-Friday Daytime Hours (No Nights or Weekends) Comprehensive Benefits: Equal up to 30% of your salary. Two health insurance options (Traditional Plan & High Deductible Health Plan with HSA), vision, dental, employer-paid Group Life Insurance and Accidental Death & Dismemberment (AD&D), Short Term & Long-Term Disability, and additional voluntary life and critical illness plans. Financial/Education Assistance: Up to $200 per month in tuition reimbursement or student loan repayment for qualifying employees. Competitive Compensation: $55,369.00-$69,222.40 (Depending on Education/Experience) with yearly merit based increases. Generous Paid Time Off: Includes a generous PTO package with 40 hours upfront, 10 paid holidays, and 8 hours "Day of Service" for volunteering in the community. Retirement Plans: Once entry into the plan, employees receive a 3% employer contribution each pay period and up to an additional 5% annual contribution. Employees are 100% vested after 4 years of credited service. Referral Bonuses: Earn up to $1,000 for referring new employees. What You'll Do: Administrative Tasks: Completes a broad variety of administrative tasks for the Chief Operating Officer including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas. Communication Management: Communicates directly, and on behalf of the Chief Operating Officer, and with employees. Provides a bridge for smooth communication between the Chief Operating Officer's office and internal departments. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Chief Operating Officer including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Chief Operating Officer Relations: Works closely and effectively with the Chief Operating Officer to keep them well informed of upcoming commitments and responsibilities. Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Chief Operating Officer. Deliverables Management: Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks. Drafts speeches, creates presentation materials, monitors and creates posts for social media platforms. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Meeting Preparation: Record, maintain and distribute accurate minutes of board and committee meetings. Create agendas in conjunction with Chief Operating Officer. Attend required meetings and training. What We’ll Love About You: You are a team player that promotes a positive work environment. You are capable of handling highly sensitive, confidential information. You are able to effectively communicate. You align with our mission, vision, and values. You are organized and are able to pay strong attention to detail. You are able to have professional and kind client and public interactions. You are able to show awareness and respect for the diverse cultural backgrounds of our employees and clients. Requirements Qualifications: Education: Bachelors degree in communications, English, or business preferred. Experience: 5+ years pervious experience in similar role required. Supporting high level executives preferred. Expert in all typically used office technology including Word, Excel, PowerPoint, Adobe as well as all online meeting platforms including Zoom and Teams. Physical Demands and Work Environment: Normal office environment. Extended periods of PC viewing and keyboarding required. Extended periods of sedentary work required. Must successfully complete all required background and pre-employment checks EEO/AA. Join us at Children’s Home Society and truly "Work for Good" every day, helping to change the world one child, one family, and one smile at a time. Apply today!

Responsibilities

The Executive Assistant will provide comprehensive administrative support to the Chief Operating Officer, including managing complex schedules, handling correspondence, arranging travel, and serving as a communication bridge between the COO's office and internal departments. Key duties involve drafting documents, creating presentations, monitoring social media, and ensuring critical deliverables are completed proactively.