Executive Assistant at Chubb

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

07 May, 26

Salary

0.0

Posted On

06 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Confidentiality, Professionalism, Time Management, Email Management, Correspondence, Travel Coordination, Diary Management, Scheduling, Decision Making, Communication, Relationship Building, Event Coordination, Expense Processing, Organizational Skills, Administrative Support, Problem Solving

Industry

Insurance

Description

Chubb celebrates diversity by fostering an inclusive, flexible and equitable workplace. We support applications from all members of our community and equitable access to our employment opportunities. We are open to discussing workplace flexibility in all our vacancies, to ensure we can attract the best candidates and accommodate individual needs, differences, disabilities and working arrangements. Please let us know if you require any adjustments to the recruitment process so we can support you to present your best self. Chubb is a world leader in insurance. With operations in 54 countries and territories, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. As an underwriting company, we assess, assume and manage risk with insight and discipline. We service and pay our claims fairly and promptly. The company is also defined by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength and local operations globally. Parent company Chubb Limited is listed on the New York Stock Exchange(NYSE: CB) and is a component of the S&P 500 index. Chubb maintains executive offices in Zurich, New York, London, Paris and other locations, and employs approximately 40,000 people worldwide. Additional information can be found at:www.chubb.com Your Role The primary responsibility of this role is to provide day to day assistance and administrative support to to ensure the efficient, effective and smooth functioning of the required office. Your Responsibilities: Maintains and upholds the strictest level of confidentiality at all times Acts with professionalism in representation of the assigned departments Ensures management meet required obligations at all times, by keeping track of deadlines, preparing and drafting required documentation, and making ensuring appropriate time has been set aside to complete tasks Reviews, actions, files and provides extensive and continuous management of emails Attends to and produces general correspondence, emails, presentations and reports of a highly confidential nature Organises business appointments, meetings and domestic and international travel arrangements as directed. Ensures travel bookings are compliant with the Chubb Travel policy Provides seamless diary coordination, ensuring meeting rooms are booked for all meetings, appropriate travel time is allocated for external meetings, and ample preparation time is provided for meetings and other, where required Ensures schedule is kept for all appointments, by also coordinating office and home schedules to ensure seamless operation Prepares daily schedules including covering diary and all daily corresponding documentation Ensures an understanding of the business to coordinate and/or prepare briefing notes for meetings as needed Fields enquiries and requests from internal staff and external clients, ensuring prompt escalation of important matters where needed. Works autonomously and makes informed decisions in the absence of the assigned leaders as required Communicates with external senior executives in a professional and courteous manner, on a regular basis. Develops and fosters internal and external relationships with staff and stakeholders Coordinates the organisation of executive level business functions, lunches, dinners, conferences and in-house functions Processing of expenses, leave requirements, expense approvals and other administration duties as directed Maintains an organised filing system

Responsibilities

The primary responsibility is to provide day-to-day assistance and administrative support to ensure the efficient functioning of the office. This includes managing emails, scheduling appointments, coordinating travel, and maintaining confidentiality.