Executive Assistant at Co-op Careers

Vermilion, Alberta, Canada -

Full Time

Start Date

Immediate

Expiry Date

02 Apr, 26

Salary

0.0

Posted On

02 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Organizational Skills, Time Management, Communication Skills, Confidentiality, Microsoft Outlook, Microsoft Word, Microsoft Excel, Canva, Customer Service, Problem Solving, Attention to Detail, Event Planning, Data Analysis, Team Collaboration, Relationship Building

Industry

Retail

Description

Cornerstone Co-op invites applications for the position of Executive Assistant to join our Administration Team on a full-time basis at our Admin location in Vermilion, AB. Reporting to the Chief Executive Officer, the Executive Assistant provides high-level administrative and organizational support to the Senior Leadership team of Cornerstone Co-operative. This role ensures coordination of resources, facilitate effective communication and supports strategic initiatives with a strong alignment to Cornerstone’s Brand, Vision and Purpose. What you’ll do: Acting as the liaison between the CEO, Senior Leadership and external stakeholders to coordinate schedule, facilitate communication and to support coordination. Maintain correspondence, reports, agendas, minutes and follow-ups for Senior Leader meetings. Anticipating the various complex needs of the CEO and Directors, ensuring strategic and personal support, a blend of operational precision and human connection. Demonstrating excellent time management, organizational, coordination and tracking skills while maintaining a high degree of professionalism and confidentiality. Manage calendars, travel, appointments, expense claims and prioritize tasks. Prepare reports, presentations, executive correspondence, assist with planning meetings & events, be the main contact for the Annual General Meeting and meeting minutes; compile and analyze data as needed. Support Board of Directors functions including preparing agenda, compiling materials, expense and renumeration expenses, and recording/distributing minutes while maintaining confidentiality. Support Marketing & Community Engagement campaigns, social media management and outreach to community partners. Be familiar with customer questions in regard to credit, equity withdrawal, account balances and payments, etc. Assisting with walk-in and phone call Member concerns. Have knowledge of general accounting processes such as coding expenses and looking up invoices. Provide guidance to the Social Committee’s and ensure they are operating in accordance with organizational standards. Other office duties as required for the efficient operation of the Association. Why it matters: We need you to lead outstanding Co-op experiences. Who you are: You have Grade 12 education. You have previous experience as an Administrative Assistant, Executive Assistant or experience in other administrative professional positions. You have knowledge about Co-operative models. You have the ability to work independently and can manage complex situations. Proven ability to manage multiple priorities and competing deadlines effectively. Strong attention to detail and accuracy. Organizational and planning skills. Exceptional verbal and written communication skills for engaging with senior government offices and key stakeholders. You have working knowledge and experience with Microsoft Outlook, Word, Excel, Canva, and the ability to manage files. You are action oriented, customer focused, and work well with other team members. You believe in building relationships and collaborating to deliver solutions that matter most, recognizing the value of different perspectives to meet shared objectives. Highly confidential in your work and professional interactions. Honest and trustworthy, results-oriented, and strive to be the best in what you do. You hold a valid Class 5 driver’s license and are able to provide a clear 5-year drivers abstract. You are able to provide a clear background check (Criminal Record Check and credit check). You are able to work some evenings to attend Board meetings. You can regularly lift up to 50 lbs. Who we are: Here at Cornerstone, we provide meaningful and rewarding careers with the ability to learn and advance. Whether you are starting your career, looking to re-enter the workforce, or looking for a new career opportunity, we welcome all applicants. We respectfully acknowledge that we do business on Treaty 6 territory, the traditional meeting grounds and gather place for our Indigenous neighbours and the homeland of the Metis. At Cornerstone, we embrace diversity and inclusion in an environment that promotes our values of Instills Trust, Collaboration and Customer Focus. Cornerstone Co-op proudly delivers outstanding customer service experiences to over 32,000 members from 23 different locations in 8 communities (St. Paul, Elk Point, Two Hills, Mannville, Dewberry, Vermilion, Wainwright & Provost). We offer a comprehensive Total Rewards Package that includes: Industry competitive compensation Full Benefits plan available for team members working 24 hours or more per week 6% company matched pension plan for eligible team members Team Member Discount Program Team Member Appreciation Incentives and Bonus Potential Mental Health and Wellness Support Programs Professional Development and Training Opportunities Community Volunteerism Recognition Program If this opportunity speaks to you, please apply online through our website here. This position will remain open until filled. For more information regarding this opportunity, please contact Tennille Ballas, Talent Advisor. careers@cornerstone.crs | 780-853-6732, ext. 2019 Team Members interested in the above position are to inform their immediate supervisor of their intentions before they approach the contact person. We thank all candidates for their interest; however, only those selected to continue in the recruitment process will be contacted.

Responsibilities

The Executive Assistant provides high-level administrative support to the Senior Leadership team, ensuring effective communication and coordination of resources. This role includes managing schedules, preparing reports, and supporting Board functions.