Executive Assistant at Codman Academy Charter School

Boston, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

30 May, 26

Salary

77245.0

Posted On

01 Mar, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Tasks, Record Keeping, Policy Implementation, Public Relations, Communication, Filing, Copying, Faxing, Office Supply Management, Mail Supervision, Purchase Order Preparation, Point of Sale, Transportation Coordination, Attendance Coordination, Student Registration, First Aid Administration

Industry

Education Management

Description

Job Title: Executive Assistant, 9-12 Supervisor: Principal Start Date/Hours: July 1, 2026 - June 30, 2027. Schedule: School Hours. Hirig Manager will discuss specific arrival and depature times. Compensation: Codman Academy Charter Public School utilizes a pay scale based on education and years of direct experience. An Associates Degree with 1 year experience starts at $47,626, with a Masters Degree and 12 years of direct experience starting at $77,245 annually. Description: The Exectuive Assistant fills a key role in the safe and efficient operation of Codman Academy Charter Public School. The role requires the completion of complex clerical and record keeping as well as implementation of policies and procedures related to the operations of the school. The Executive Assistant is an important link in the public relations and communication processes with parents and the community. As the face of the school, the Executive Assistant in all aspects of maintaining a professional front office, including but not limited to fielding and directing incoming phone calls to appropriate staff members in a timely, professional manner, filing, copying, and faxing sensitive information * Ensure the main office, lobby, and family room is kept clean and that binders and bulletin boards are kept up to date * Replenish instructional & office supplies * Supervise all mailings to families (including collecting and copying all materials) * Prepare purchase orders and requisition forms as needed * Serve as Point of Sale for lunch duty * Assist as needed with student MBTA transportation: order, re-order and deactivate as needed * Create, process, and distribute student and personnel documentation * Serve as school attendance coordinator; enter daily attendance in PowerSchool; activate automatic all to the homes for tardy and absent students * Oversee student sign-in and documentation for late arrivals and early dismissals * Serve as school Registrar; support enrollment and student records; process student transfers, request for transcripts/records * Assist with maintaining and upholding building safety systems in case of fire, lockdown, or other emergencies * Provide general administrative support to the Operations Manager, Head of School, Principal Student Medical & Welfare * Inform the school nurse and parent of emergencies with student * Administer first aid when necessary, assisting with minor injuries and sickness Other duties as assigned.

Responsibilities

The Executive Assistant ensures the safe and efficient operation of the school by completing complex clerical tasks, managing records, and implementing operational policies and procedures. This role serves as a key link for public relations, managing the front office, fielding calls, and overseeing essential administrative functions like attendance and registration.