Executive Assistant at Cogir of Peoria

Scottsdale, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

21 May, 26

Salary

0.0

Posted On

20 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Management, Communication, Event Planning, Project Management, Onboarding Support, Stakeholder Liaison, Detail Orientation, Time Management, Discretion, Microsoft Office Suite, SAP Concur, Proactive, Resourcefulness, Emotional Intelligence

Industry

Nursing Homes and Residential Care Facilities

Description

Description THE COMPANY Cogir Senior Living, based in Scottsdale, Arizona, proudly oversees a network of senior living communities spanning 11 states nationwide. As a trusted leader in senior housing, we are dedicated to growth while maintaining our commitment to exceptional care for our residents and a supportive, growth-focused environment for our team members. At Cogir, our culture is rooted in the core values of human focus, creativity, and excellence, which inspire us to continuously improve and achieve excellence in all we do. Join us in our mission to enrich the lives of our residents while building a meaningful and fulfilling career! WHAT WE OFFER Health, Dental, Vision, and Life Insurance. 401K with company match. Paid Vacation, Holidays, and Sick Leave. Employee Assistance Program, Generous Employee Referral Program and more. POSITION SUMMARY We seek a service-focused and highly organized Executive Administrative Assistant to support our Executive Leadership Team. In this role, you will provide high-level administrative assistance, complex scheduling, travel coordination, project management, and executive-level support to ensure seamless daily operations. You will work directly with the President & COO and other senior leaders, playing a pivotal role in driving the company's mission and values forward. We are looking for a proactive, resourceful, and detail-oriented professional dedicated to fostering a service-first environment. You will manage dynamic schedules, coordinate high-visibility events, support onboarding and new hire processes, and liaise with internal and external stakeholders. Your ability to anticipate needs, stay organized, and deliver with precision will be instrumental in enhancing leadership effectiveness and organizational success. KEY RESPONSIBILITIES Scheduling and Calendar Management Provide proactive calendar management for the COO and senior leaders, including scheduling, conflict resolution, and anticipating needs. Coordinate and confirm meeting logistics across departments, regions, and time zones. Prepare meeting agendas, manage calendar communications, and ensure materials are sent out in advance. Lead calendar planning for recurring leadership meetings and calls, annual summit planning, ad hoc meetings, and more. Travel and Expense Management Book and manage complex domestic travel for several senior executives, including flights, hotels, ground transportation, and trip itineraries. Coordinate candidate and new hire travel logistics, ensuring a seamless interview and onboarding experience. Handle expense management reporting in the expense management system (SAP Concur), while proactively maintaining accurate expense records to meet deadlines Communication and Follow-ups Act as a communication hub for the COO’s office, managing internal updates and follow-up communications. Provide timely status updates and ensure accountability on assigned action items. Draft and manage communications related to onboarding, internal training programs, and stakeholder outreach. Meeting and Event Coordination Plan and execute both virtual and in-person events, including securing venues, managing hotel blocks, organizing catering, and distributing agendas. Coordinate and support team off-sites, quarterly meetings, and department retreats. Gather and prepare slides, presentations, and supporting documents for executive meetings. Capture meeting notes and manage post-meeting follow-up actions. Project Management and Support Assist in the development of onboarding and training materials, including resource guides and program outlines. Track key project deliverables, coordinate timelines, and ensure accountability across departments. Handle ad hoc project requests, signature routing, and document management. Team Collaboration and General Administrative Support Collaborate with cross-functional teams to ensure smooth departmental operations. Update and maintain organizational charts and contact lists. Manage reservations, meal orders for events, and departmental coordination requests. Respond to automated replies, manage email notifications, and triage time-sensitive communications. Support new hire onboarding, including interview coordination, resource delivery, and point-of-contact responsibilities for fielding questions. Requirements CANDIDATE QUALIFICATIONS Education: An associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred. Experience, Competencies and skills: At least three to five (3-5) years of progressive administrative experience, ideally supporting C-suite executives in a dynamic, service-driven, or corporate environment. Strong service mindset with a proactive, solution-oriented approach. Excellent time-management and organizational capabilities. High degree of discretion and integrity in handling confidential information. Demonstrated ability to prioritize and manage multiple tasks efficiently. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Teams). Expertise with Concur for travel and expense processing. Strong communication skills with a focus on clarity, professionalism, and responsiveness. Exceptional attention to detail, especially in scheduling, reporting, and documentation. Collaborative team player with a positive, can-do attitude and high emotional intelligence. Adaptability in fast-paced environments and a strong commitment to the company's mission and values.

Responsibilities

This role involves providing high-level administrative assistance, complex scheduling, travel coordination, and project management support directly to the Executive Leadership Team, including the President & COO. Key duties include managing dynamic calendars, handling domestic travel logistics, processing expenses via SAP Concur, and coordinating both virtual and in-person executive events.