Executive Assistant at Collectors

Santa Ana, California, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Mar, 26

Salary

139710.0

Posted On

07 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication, Problem-Solving, Business Acumen, Google Suite, Microsoft Office, Project Management, Confidentiality, Discretion, Proactive, Collaboration, Execution, Strategic Planning, Decision Making, Leadership, Adaptability

Industry

Consumer Services

Description

Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault, and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We’re always on the lookout for talented people to join our growing team. Our services span collectible coins, trading cards, Funko Pops!, video games, event tickets, autographs, and memorabilia. Our subsidiaries include PSA, PCGS, SGC, and Card Ladder. Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 1,900 people across our headquarters in Santa Ana and offices in Jersey City, Tokyo, Shanghai, Hong Kong, Toronto, Guadalajara, Dallas, and Paris. We are looking for an Executive Assistant to be a force multiplier for executive execution and organizational alignment. As a trusted partner to the President & Chief Financial Officer, you will operate at the center of high-impact priorities - driving clarity, decision velocity, and follow-through. You will collaborate closely with the Chief of Staff to ensure strong coordination across the President & Chief Financial Officer’s leadership agenda and cross-functional priorities. This role offers broad exposure across the business and requires exceptional judgment, discretion, and a strong bias for action. This role reports directly to Chief of Staff to the President & CFO and is based at our Santa Ana, CA headquarters. As a strategic extension of this executive, this role will mirror operating rhythm and is expected to be on-site five days a week to enable real-time collaboration and executive alignment. We believe strongly in the value of in-person partnership at this level and will discuss expectations in more detail during the recruiting process. What You’ll Do Coordinate and strategically manage calendars, workflows, and priorities for the President & Chief Financial Officer Work in close partnership with the Chief of Staff to coordinate planning rhythms, leadership reviews, and executive alignment across initiatives Drive execution across high-priority workstreams by anticipating needs, managing context, and coordinating stakeholders Prepare executive briefings, decision materials, and communications for internal and external stakeholders Drive coordination for board preparation, leadership offsites, and cross-functional projects Plan executive travel and manage logistics with precision and urgency Create leverage for the President & Chief Financial Officer by bringing structure, context, and proactive problem-solving to every interaction Build trusted cross-functional relationships across Product, Technology, Operations, Legal, People, and Finance Execute special projects and operational improvements as business needs grow Maintain confidentiality and operate with integrity and discretion at all times Who You Are 5+ years of professional experience in a fast-paced environment (finance, investment banking, consulting, operations, or business support roles highly preferred) Highly organized, accountable, and able to manage many workstreams at once Strong business acumen; comfortable in financial environments Excellent communicator - clear, concise, and confident with executive presence Fast learner with a builder mentality and strong bias for action Comfortable with ambiguity and energized by solving unstructured problems Proactive operator who anticipates needs and follows through with excellence Expert user of Google Suite and Microsoft Office Ambitious, curious, and eager to grow alongside a high-performing leadership team Salary Range: The salary range for this position is $86,053 - $139,710. Actual compensation on this range varies based on a variety of non-discriminatory factors, including location, job level, experience, and skill set. Reasons To Join Us: Health Insurance: All full-time employees are eligible to enroll in Medical, Dental, and Vision Additional Benefits: Full-time employees are eligible for fertility, commuter, and educational assistance benefits 401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goals Vacation: All salaried employees are eligible for flexible time-off Holiday Pay: All regular, full-time employees are eligible for ten company paid holidays Employee Discounts: Employees receive discounts on select grading services for approved submissions Flexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needs Fun Working Environment: Our team members are invited to participate in celebrations, holiday events, and team building activities Collectors uses e-Verify to validate your ability to work legally in the United States. We are aware that there are instances where individuals are receiving job offers that fraudulently allege to be from Collectors or one of our business units. This type of fraud can be carried out through false websites, through fake e-mails claiming to be from the company or through social media. We never ask for personal information such as your bank account, Social Security numbers or National IDs, nor do we send or request payments for the purchase of business-related equipment. If you suspect fraud, please reach out to jobs@collectors.com. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We believe that a team that represents a variety of backgrounds, perspectives, and skills will better service the diverse community of collectors we support. If you require an accommodation to apply or interview with us due to a disability or special need, please email people@collectors.com. U.S. residents: for disclosures relating to personal information we collect during the employment application and recruitment process, please see our Privacy Notice for U.S. Applicants. If you are based in California, you can read information for California residents here. Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault, and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We’re always on the lookout for talented people to join our growing team. Our services span collectible coins, trading cards, Funko Pops!, video games, event tickets, autographs, and memorabilia. Our subsidiaries include PSA, PCGS, SGC, and Card Ladder. Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 1,900 people across our headquarters in Santa Ana and offices in Jersey City, Tokyo, Shanghai, Hong Kong, Toronto, Guadalajara, Dallas, and Paris.

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Responsibilities

The Executive Assistant will coordinate and manage calendars, workflows, and priorities for the President & Chief Financial Officer while driving execution across high-priority workstreams. This role involves preparing executive briefings and managing logistics for executive travel and board preparations.