JOB DESCRIPTION

The NYC Department of Probation (DOP) is a world leader in working creatively and effectively with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on “what works,” staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism.
The NYC Department of Probation Office of Equal Employment Opportunity (EEO) is charged with implementing the City’s Equal Employment Opportunity policies and standards across our citywide locations and works to prevent discrimination through training, outreach, education, and community building efforts. The Office of the EEO is dedicated to ensuring an anti-discrimination, anti-harassment and anti-retaliation workplace for all employees in accordance with NYC EEO Policy, as well as federal, state and local laws. Creating a diverse and inclusive community is essential to serving New Yorkers across our city.

The Equal Employment Opportunity Executive Assistant/College Aide will play a role in DOP’s efforts to ensure compliance with the City’s EEO Policy. Under the supervision of the EEO Director, the College Aide will assist in the day-to-day operations of the EEO Office. Duties will include but are not limited to the following:

• Assist the EEO Director in supporting the delivery and tracking of agency training and maintaining compliance with the City of New York’s training requirements.
• Perform administrative tasks such as scheduling meetings, preparing materials, updating databases, and supporting the office’s flow of communication.
• Conduct research or data entry as needed to support compliance and equity-related projects
• Develop and deliver EEO-related training programs for all DOP staff including working on Language Access training and other trainings, if applicable.
• Maintain Regular Communication: Follow-up with staff members to ensure compliance with the City’s EEO mandated training.
• Collaborate with other city agencies and internally schedule training for all DOP staff as needed.
• Liaise with Human Resources, the General Counsel and any other Personnel within the agency to get the appropriate information to complete monthly, quarterly, and annual reports sent by the Department of Citywide Administrative Service
• Manage special projects and perform other related duties, as required.
• Organize programming and events for the Office of Equal Employment Opportunity across the agency to build community.
• Maximum salary is not guaranteed.

MINIMUM QUALIFICATIONS

For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
For Assignment Level II (Information Technology):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
For Assignment Level III (Information Technology Fellow):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

PREFERRED SKILLS

The ideal candidate will have demonstrated success with communications and large-scale multifaceted projects. The candidate will also exhibit: - Preferred requirements are H.S. Diploma and enrolled in Bachelor’s or master’s program within social work, legal, social services or related field. - Strong organizational and follow-through to coordinate work plans, prioritize assignments and meet deadlines. - Experience implementing and managing projects involving diverse stakeholders. - Superior writing, verbal, communication and interpersonal skills and ability to work with individuals at all levels of the Department. - Ability to organize and drive projects to timely completion. - Detail-oriented, excellent analytical skills, including knowledge of statistical methods, critical thinking, and problem-solving skills. - Strong case management and leadership skills. - Ability to interact and work well with others in a diverse team environment, as well as with high-level executives and senior managers. - Outstanding analytical, problem solving and creative thinking abilities. - Ability to combine attention to detail with a clear understanding of the big picture. - Ability to tackle difficult and multifaceted problems in fast-paced environments. - Ability to write reports and to respond to audits. - Proficient with Microsoft Office applications, including Excel, Outlook, Word and PowerPoint. - Familiarity with NYCAPS and Adobe Acrobat preferred.

• Assist the EEO Director in supporting the delivery and tracking of agency training and maintaining compliance with the City of New York’s training requirements.
• Perform administrative tasks such as scheduling meetings, preparing materials, updating databases, and supporting the office’s flow of communication.
• Conduct research or data entry as needed to support compliance and equity-related projects
• Develop and deliver EEO-related training programs for all DOP staff including working on Language Access training and other trainings, if applicable.
• Maintain Regular Communication: Follow-up with staff members to ensure compliance with the City’s EEO mandated training.
• Collaborate with other city agencies and internally schedule training for all DOP staff as needed.
• Liaise with Human Resources, the General Counsel and any other Personnel within the agency to get the appropriate information to complete monthly, quarterly, and annual reports sent by the Department of Citywide Administrative Service
• Manage special projects and perform other related duties, as required.
• Organize programming and events for the Office of Equal Employment Opportunity across the agency to build community.
• Maximum salary is not guaranteed