DESCRIPTION

Arthur Cox is one of Ireland’s leading law firms and is the 2025 IFLR Europe Awards, Irish Law firm of the year. An international firm, with offices in Dublin, Belfast, London, New York and San Francisco, as it enters its second century, our partnership continues to grow. Constant innovation allows us to service our clients in the best possible way. A career with Arthur Cox LLP is exciting, defying, interesting, varied, and demanding.
At Arthur Cox, our Executive Assistant are the bedrock of our business. We are determined to support the career aspirations of our ambitious and talented employees. To do this, we develop specialist industry knowledge within our teams. This also allows us to offer comprehensive market-leading services to our clients, continuing the success and growth of our business.
You will have a solid and proven track record as an Executive Assistant.
This is a permanent position.
For further insights into the role of an EA in Arthur Cox please view: Career Journeys Martin Shiels: https://youtu.be/Q_v61VDe6Ig

REQUIRED SKILLS AND EXPERTISE:

• 4+ years’ experience as a Legal Secretary PA/EA;
• Pensions experience beneficial but not essential;
• In-depth experience with Client Billing/Payments systems;
• Excellent IT Skills in Microsoft Word, Excel and Power point;
• High degree of attention to detail.
• Typing skills of at least 70 words per minute;
• Excellent interpersonal and communication skills;
• Excellent organisation skills with the ability to prioritise workload;
• Team player, who can also work on their own initiative;
• Excellent oral and written communication skills.

• Providing comprehensive administrative and secretarial support to partners and associates in the Pensions practice group and wider Commercial team.
• Comprehensive email and diary management
• Manage AML requirements for client onboarding, ensuring all procedures are followed
• Management of billing process to include time entry, invoicing, client account balances and follow up on outstanding payments.
• Managing audit/accrual requests for clients
• Maintain electronic files, ensuring all records are up to date and easily accessible.
• Production, editing and formatting of legal documents and templates
• Digital dictation
• Co-ordinating travel arrangements, meetings and itineraries
• Processing Expenses
• Maintaining and updating client database
• Ad-hoc duties as required