Job Title: Executive Assistant to the President
Location: Dartmouth, Nova Scotia
Contract Length: 3-Month Contract (with opportunity to extend)
Reports To: President (Construction Industry)
Job Type: Full-Time | On-Site or Hybrid | Contract

POSITION SUMMARY:

We are seeking a highly organized, trustworthy, and proactive Executive Assistant to support the President of a respected company in the construction industry. This 3-month contract role, based in Dartmouth, NS, offers the opportunity to provide both professional and personal support to a senior executive.
The ideal candidate will thrive in a fast-paced environment, maintain the utmost confidentiality, and handle a wide range of responsibilities — from business operations and scheduling to household coordination and personal finances. There is potential for contract extension based on performance and evolving needs.

QUALIFICATIONS:

• 5+ years of experience supporting a senior executive or entrepreneur in a similar capacity.
• Strong communication and interpersonal skills; high emotional intelligence.
• Exceptional attention to detail, time management, and organizational abilities.
• Proven discretion and ability to handle confidential business and personal information.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and online scheduling/communication tools.
• Experience with expense tracking, bill payments, and household/vendor coordination.
• Valid driver’s license and ability to handle occasional in-person errands, if needed.

PREFERRED EXPERIENCE:

• Background in the construction, electrical, or related trades industry is an asset.
• Prior experience supporting both professional and personal aspects of an executive’s life.
• Accounting or bookkeeping skills and/or experience to support personal and business financial administration.
• Familiarity with household management tools, bill pay systems, and budgeting platforms.

• Manage the President’s professional calendar, including meetings, travel, and appointments.
• Prepare correspondence, reports, presentations, and meeting materials.
• Screen and prioritize incoming communications; respond or delegate as needed.
• Serve as a liaison between the President and staff, clients, vendors, and other external stakeholders.
• Ensure the President is well-prepared for all meetings and engagements.