Executive Assistant (Contract) at METROPOLIS EMPLOYEE SERVICES LLC

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Feb, 26

Salary

115000.0

Posted On

21 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Scheduling, Travel Coordination, Meeting Preparation, Communication, Organizational Skills, Attention to Detail, Interpersonal Skills, Time Management, Google Workspace, Asana

Industry

Software Development

Description

Who we are Metropolis is an artificial intelligence company that uses computer vision technology to enable frictionless, checkout-free experiences in the real world. Today, we are reimagining parking to enable millions of consumers to just "drive in and drive out." We envision a future where people transact in the real world with a speed, ease and convenience that is unparalleled, even online. Tomorrow, we will power checkout-free experiences anywhere you go to make the everyday experiences of living, working and playing remarkable - giving us back our most valuable asset, time. Who you are Metropolis is seeking a Contract Executive Assistant to provide critical temporary support for 6+ months, directly supporting three of our Co-Founders. You will play a critical role in optimizing their time, managing complex calendars, and ensuring seamless day-to-day operations. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced, dynamic environment. You will manage scheduling, travel logistics, meeting preparation, and communication flow across three busy executives, enabling them to focus on driving Metropolis’ strategy, culture, and integration initiatives. What you'll do Provide high-level calendar management for three Co-Founders, including scheduling, coordinating, and confirming meetings with internal and external stakeholders Anticipate and resolve scheduling conflicts across all three leaders, ensuring appropriate time for preparation, travel, and follow-ups Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries, aligned with executive preferences and company policies Prepare executives for meetings by gathering materials, researching attendees, and ensuring all logistics are in place Track and follow up on key action items and priorities across strategy, culture, and integration workstreams Facilitate communication between executives, teams, and external partners, providing timely updates and ensuring clarity on schedules and priorities Partner closely with our Administrative Director and other administrative staff to align leadership calendars and maintain consistent operating cadences Process expense reports, invoices, and other administrative tasks to support smooth executive operations Maintain discretion and confidentiality when handling sensitive company information Represent Metropolis professionally in all interactions, creating a positive and seamless experience for employees, partners, and stakeholders What we're looking for Ability to provide temporary support for 6+ months 4+ years of experience supporting senior executives, preferably in a high-growth or fast-paced environment Experience supporting multiple executives, ideally founders or C-suite leaders at large enterprise companies Exceptional verbal and written communication skills Strong calendar and scheduling management skills, with proven ability to manage competing priorities across multiple leaders Excellent organizational skills, attention to detail, and ability to anticipate needs Strong communication and interpersonal skills; comfortable interacting with senior leaders and external partners Proven ability to prioritize tasks and manage time efficiently in a dynamic environment Proficient in Google Workspace and Asana; ability to quickly learn new tools and systems When you join Metropolis, you'll join a team of world-class product leaders and engineers, building an ecosystem of technologies at the intersection of parking, mobility, and real estate. Our goal is to build an inclusive culture where everyone has a voice and the best idea wins. You will play a key role in building and maintaining this culture as our organization grows. The anticipated base salary for this position is $95,000.00 USD to $115,000.00 USD annually. The actual base salary offered is determined by a number of variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held, and the location of residence and/or place of employment. Base salary is one component of Metropolis' total compensation package, which may also include access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, a lucrative stock option plan, bonus plans and more. #LI-KD1 #LI-Onsite Metropolis values in-person collaboration to drive innovation, strengthen culture, and enhance the Member experience. Our corporate team members hold to our office-first model, which requires employees to be on-site at least four days a week, fostering organic interactions that spark creativity and connection Metropolis may utilize an automated employment decision tool (AEDT) to assess or evaluate your candidacy for employment or promotion. AEDTs are used to assist in assessing a candidate’s application relative to the required job qualifications and responsibilities listed in the job posting. As part of this process, Metropolis retains data relevant to your candidacy, including personal information, for a period that is reasonably necessary for the use of the tool. If you are hired for the position, your data may become part of your employee records. Metropolis Technologies is an equal opportunity employer. We make all hiring decisions based on merit, qualifications, and business needs, without regard to race, color, religion, sex (including gender identity, sexual orientation, or pregnancy), national origin, disability, veteran status, or any other protected characteristic under federal, state, or local law.

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Responsibilities

The Executive Assistant will manage complex calendars for three Co-Founders, ensuring seamless day-to-day operations. This includes scheduling meetings, coordinating travel, and facilitating communication among executives and teams.