Executive Assistant at Cooper Steel

Shelbyville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Sep, 26

Salary

0.0

Posted On

09 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Reporting, Executive Support, Event Coordination, Internal Communications, Marketing Support, Office Administration, Interpersonal Skills, Attention To Detail, Professionalism, Confidentiality, Microsoft Word, Microsoft Excel, Prioritization, Time Management

Industry

Construction

Description

The Executive Assistant supports Cooper Steel's goals, values, and philosophy by exhibiting the following behaviors: excellence, quality service, commitment, and accountability. As a member of the Cooper Steel team, performance includes demonstration of the following accountabilities: communication, teamwork, job knowledge and leadership. POSITION SUMMARY The Executive Assistant serves as a key partner to our senior leadership team in the Nashville office by providing high-level administrative, coordination, and organizational support. In addition to supporting executive leadership team, this role will assist with various employee engagement initiatives, marketing coordination, and certain personal-assistant tasks. PRIMARY DUTIES AND RESPONSIBILITIES include the following: Manage the executives’ calendars, including scheduling, rescheduling, and prioritizing meetings. Coordinate all travel arrangements (flights, hotel, transportation – commercial and private) for executives and company-related personal events Prepare executive itineraries, agendas, travel packets, and materials for meetings and events as needed Handle expense reports, reimbursements, corporate credit card tracking, and monthly reconciliations Take meeting notes and prepare summaries, action items, and follow-ups Draft and edit executive presentations, talking points, and internal communications as necessary Assist with personal schedule requests as needed (dinner reservations, special events, etc.) Create and coordinate hospitality graphics, signage, and event-related materials, support marketing with minor design, proofreading and logistics Manage inventory and coordination of promotional items, supplies, and internal communication material for executive events Work closely with HR to assist with various employee engagement activities, office tournaments, etc. Assist with office needs such as scheduling repairs, maintenance, cleanings, and generally coordinating other needs with office vendors. Other duties as assigned. SUPERVISORY RESPONSIBILITIES None. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE High School diploma or a Bachelor’s degree in business, administration, or a related field 2 or more years office administration experience and/or supporting executives or senior level leaders in a fast-paced environment Experience with event coordination, travel planning, or marketing support is preferred OTHER SKILLS Strong interpersonal skills; exceptional attention to detail; high level of professionalism, discretion, and confidentiality, strong written and verbal skills, Ability to prioritize and manage multiple tasks with shifting deadlines, ability to communicate effectively with a diverse range of individuals; good judgment; proficient with Word and Excel; ability to work effectively with others WORK ENVIRONMENT Position is in an office setting that involves everyday risks or discomforts requiring normal safety precautions.

Responsibilities

Provide high-level administrative and organizational support to the senior leadership team, including calendar and travel management. Assist with employee engagement initiatives, marketing coordination, and general office vendor management.