Executive Assistant at Cover Genius

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Feb, 26

Salary

150000.0

Posted On

15 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Global Experience, Technical Proficiency, Logistics & Reporting, Exceptional Prioritization, Proactive & Tech-Savvy, Authentic and Collaborative

Industry

technology;Information and Internet

Description

Cover Genius is a Series E insurtech that protects the global customers of the world’s largest digital companies including Booking Holdings, owner of Priceline, Kayak and Booking.com, Intuit, Uber, Hopper, Ryanair, Turkish Airlines, Descartes ShipRush, Zip and SeatGeek. We’re also available at Amazon, Flipkart, eBay, Wayfair and SE Asia’s largest company, Shopee. Our partners integrate with XCover, our award-winning insurance distribution platform, to embed protection for millions of customers worldwide each year. Our team and products have been recognized with dozens of awards including by the Financial Times which ranked Cover Genius as the #1 fastest-growing company in APAC in 2020. Our diverse team across 20+ countries and many language groups commit itself to diverse cultural programs, in particular “CG Gives” which makes social entrepreneurs out of us all and funds development initiatives in global communities. Our People are Bold, Authentic, Purposeful and Inspired Our People are not Perfect, Traditional, Complacent or Cautious About the Role As an Executive Assistant you will own the critical administrative and operational support for our CEO, CRO, and other key executive stakeholders. To drive success in this role, you will have extensive experience supporting multiple senior leaders simultaneously, exceptional organizational skills, and a global mindset. As the Executive Assistant, you will provide comprehensive management of complex schedules, travel logistics, and special projects. Regular collaboration with the Executive Leadership Team will be key in ensuring executive effectiveness and efficient global coordination are achieved. Key Responsibilities Calendar & Prioritization: Own complex calendar management, scheduling, and prioritization for multiple executive leaders, safeguarding their time and optimizing workflow. Global Travel & Expenses: Manage all domestic and international travel logistics, ensuring seamless itineraries, visa compliance, and detailed expense reporting. Event Leadership: Lead the planning and execution of internal and external executive meetings, off-sites, and special events (e.g., Board meeting logistics). Communication & Alignment: Facilitate clear and efficient communication across global time zones, ensuring alignment between the executive team and international offices. Project Management: Drive administrative projects and initiatives that support the operational efficiency of the executive function and key stakeholders. Skills and Experience Executive Support: Minimum of 5+ years of progressive experience supporting multiple C-level or executive leaders, preferably within a high-growth tech or SaaS company. Global Experience: Proven experience working at a global company with complex time zone logistics. Possesses a strong understanding of international time zones and cultural demands. Technical Proficiency: Demonstrated proficiency with Google Workspace (GSuite) and other modern productivity tools. Logistics & Reporting: Proven experience managing complex international travel and detailed expense reports for executives. Bonus: Familiarity with AI tools for task management, research, and scheduling is a bonus. Proficiencies and Attributes Exceptional Prioritization: Proven ability to manage competing demands from multiple stakeholders and prioritize tasks that deliver the greatest business impact. Proactive & Tech-Savvy: A self-starter who is able to anticipate potential disruptions and implement preventive measures. Has a natural aptitude for technology and new software Authentic and Collaborative: A trusted partner who maintains confidentiality, builds strong relationships, and embodies our value of succeeding together. Why Cover Genius? Cover Genius not only cares about being the best in our industry, we care about our team. We’re a business that understands life can be fluid and so we flex to ensure we provide the environment to suit that. What does that mean? • Flexible PTO. Taking time out is important for our teams to enjoy life and stay fresh. • Employee Stock Options - we want our people to share in our success, we reward them with ownership for their contribution in creating a world-class company. • Work with like-minded people who are passionate about both the work we're doing and giving back. Our CG Gives programs enables us to all become philanthropists through our peer recognition and rewards system. • Social Initiatives - pictures speak a thousand words! Sound interesting? If you think you have the best composition of the above, send us your resume and let's chat! * Cover Genius promotes diversity and inclusivity. We don't tolerate discrimination, demeaning treatment of anyone, or harassment due to race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status. By submitting your application, you acknowledge that we may collect, store and process your personal data for recruitment purposes. To ensure a fair evaluation, we may use AI to assist in sorting applications, but all final decisions are made by our hiring team and no candidate dispositions are automated. We will keep your information on file for three years from the date of your application. For detailed information about how we handle your data and our use of AI, please review our full Privacy Policy. *The cash compensation range for this role is $110,000- $150,000.

Responsibilities

The Executive Assistant will manage complex schedules, travel logistics, and special projects for the CEO, CRO, and other key executives. Collaboration with the Executive Leadership Team is essential for ensuring effective global coordination.