Executive Assistant at Creador

Kuala Lumpur, Kuala Lumpur, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

21 Jul, 26

Salary

0.0

Posted On

22 Apr, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Travel Coordination, Data Organization, MS Excel, MS Office Suite, Project Management, Communication, Problem-solving, Confidentiality, Stakeholder Management, Event Planning, Minute-taking, Time Management, Operational Support, Investment Systems

Industry

Financial Services

Description

Executive Assistant Location: Kuala Lumpur (Onsite) About Creador Creador is a leading private equity firm in South and Southeast Asia, focused on investing in growth companies. We are committed to fostering growth and unlocking potential in our portfolio companies. Our medium to long term approach centers on strategic initiatives that empower companies to innovate, expand and lead in their markets. To learn more about Creador, please visit our website at www.creador.com. Role Overview: The Executive Assistant (EA) will provide high-level, critical administrative and operational support directly to the Director of our fast-paced Private Equity firm. This role involves, but not limited to, managing an extremely complex schedule, organizing high-stakes meetings, drafting professional correspondence, optimizing demanding global travel arrangements, and acting as the central point of contact between the Director and internal/external stakeholders (LPs, portfolio company CEOs, investors). The EA shall ensure the smooth, highly agile operation of the Director's office and plays a vital role in enabling the Director to focus on strategic, deal-making priorities. Reports to: Director Key Responsibilities: Executive & Calendar Management Manage the Director's intensive and dynamic calendar, proactively anticipating conflicts and prioritizing engagements for optimal time usage. Act as the primary gatekeeper, professionally handling all incoming correspondence (emails, calls), drafting communications, and delegating as appropriate, often requiring out-of-hours attention. Support in preparation and review of critical reports, presentations, and documents ahead of meetings, ensuring accuracy and professional formatting. Meeting & Travel Coordination Seamlessly coordinate complex and global travel arrangements, including flights, hotels, visas, and ground transportation, often requiring last-minute adaptability. Arrange high-stakes meetings, including venue booking, preparation of agendas, and detailed minute-taking, where applicable. To ensure all meeting infrastructure and materials are fully prepared and in working condition ahead of event. Operational Agility & Project Management Assist in managing special administrative and ad-hoc projects and initiatives assigned by the Director, often involving manual or non-traditional tasks. Proactively track deadlines, deliverables, and budgets for ongoing administrative projects and provide timely reports to the Director. Demonstrate quick thinking and strong problem-solving skills to overcome operational hurdles independently and effectively. Financial & Data Support (Excel Mastery) Utilize expert-level proficiency in MS Excel to assist with data organization, summarizing financial information, and creating data visualizations (tables, charts) for internal and external reports. Document and data management for confidential firm, deal, and personal records – both physical and digital. Office Management Work with peers to ensure smooth operation of the Director office, ensuring sufficient supplies and resources are available. Event Planning Work either individually or with peers to organize and coordinate company events, meetings and conferences. Handle event logistics such as venue readiness, invitations, on-site support, etc. Role Requirements Excellent organizational, anticipatory, and time-management skills to handle a high volume of complex tasks simultaneously. Expert proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), with demonstrable mastery in creating and manipulating data within Excel. Savvy with technology ie Google Forms, etc Prior EA experience with hands‑on exposure to investment systems such as Dynamo, DealCloud, Investran, or similar platforms. Proven ability to be highly flexible and responsive to urgent requests that frequently occur outside of regular business hours. Strong written and verbal communication skills, with a professional demeanour suitable for interacting with high-level internal and external stakeholders. Able to maintain the highest level of discretion and confidentiality at all times. Strong problem-solving skills and the ability to work independently with minimal direction. A "get it done" attitude and a willingness to be flexible in handling changing priorities in a highly performance-driven culture. Ability to efficiently multitask while ensuring quality and accuracy in deliverables. Able to maintain high level of discretion and confidentiality. Strong interpersonal skills and ability to build relationships with internal/external stakeholders Strong collaborator with team members and peers. Ability to adapt and is flexible in handling changing priorities. Qualifications and Experience Bachelor's degree in Business Administration, Secretarial or any other related fields. Minimum 15 years' experience executive assistance and administration supporting senior executives (Founder, CEO, or Managing Partner) in a demanding industry (Private Equity, Investment Banking, or high-growth firm).

Responsibilities

The Executive Assistant provides high-level administrative and operational support to the Director, managing complex schedules and global travel arrangements. They also act as a central point of contact for stakeholders and assist with data management and special projects.