Executive Assistant at Cresco Labs

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Mar, 26

Salary

100000.0

Posted On

13 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Project Management, Problem Solving, Interpersonal Communication, Microsoft Office, SAP Concur, Confidentiality, Organizational Skills, Meeting Preparation, Professional Discretion, Document Management, Time Management, Attention to Detail, Service Focused, Initiative

Industry

Alternative Medicine

Description

COMPANY OVERVIEW Cresco Labs is one of the largest public, vertically integrated, multistate operators in the cannabis industry. Our portfolio of in-house cultivated and manufactured brands features some of the highest quality, most awarded and most popular cannabis products in America. With dozens of locations nationwide, our owned and operated Sunnyside® dispensaries provide a welcoming, positive, judgement-free place to shop for anyone at any point on their cannabis journey. Founded in 2013, Cresco Labs’ mission is to normalize and professionalize cannabis through our passionate employees. As stewards of the cannabis industry, our teams are constantly focused on supporting the needs of our fellow colleagues, consumers, customers, and communities alike. With a focus on Social Equity and Educational Development, our SEEDTM initiative ensures that our company reflects the communities in which we serve, ensuring equal opportunity for all to have the knowledge and resources to work in and own businesses in cannabis. At Cresco Labs, we aim to revolutionize and lead the nation’s cannabis industry with a focus on quality and consistency of product, and to bring legitimacy to the industry with the highest level of integrity and professionalism. If you’re interested in joining our mission, click the below links to join our team today! MISSION STATEMENT At Cresco, we aim to lead the nation’s cannabis industry with a focus on regulatory compliance, product consistency, and customer satisfaction. Our operations bring legitimacy to the cannabis industry by acting with the highest level of integrity, strictly adhering to regulations, and promoting the clinical efficacy of cannabis. As Cresco grows, we will operate with the same level of professionalism and precision in each new market we move in to. JOB SUMMARY Cresco Labs is seeking an experienced, reliable and task-oriented Executive Assistant to support our Senior Executive Team (CFO and CPO) at our Chicago Headquarters, the role will be expected to be in the office 3-5 days a week depending on the executives schedule and can change weekly. The Executive Assistant will work directly for senior level executives and will help drive business decisions while maintaining professionalism and confidentiality. The ideal candidate is highly self-motivated, passionate, professional, and capable of identifying and prioritizing needs in a fast-paced corporate environment. CORE JOB DUTIES Manage leaders’ calendars with specific attention to detail, including Balancing and resolving conflicting priorities and managing complex scheduling – working closely with leader on rescheduling or changes. Informing leader when meetings get moved or cancelled and/or checking with leader on how best to reschedule Following up with individuals who have not accepted meeting invites well in advance to ensure all necessary participants are available. Anticipate meeting needs - conference rooms or virtual dial in, whether meals/refreshments needed, any necessary meeting equipment needed (dry erase board, markers, material printed etc.) Own every aspect of booking executive travel from start to end, may also support extended leadership team when traveling together – coordinate booking flights, hotels, car rentals or car service, restaurant reservations etc. and provide detailed itinerary to ensure a smooth travel process. Watch travel plans closely for any delays/cancelations to make necessary changes if needed Drive productivity within the team by keeping senior executives on track with project deadlines or priorities and provide pro-active support to ensure they are prepared for all meetings and events Check in with leaders each morning and throughout the day to provide reminders on key events (birthdays, anniversaries), inform of the daily schedule and any changes, anticipate executives needs and consistently check in if anything new/urgent has come up, confirm any lunch orders. Provide advanced reminders on upcoming key events such as board meeting preparation, travel, company events, team birthdays/anniversaries, etc.. Handle a high volume of confidential and sensitive information with professionalism and maintain professional discretion of all information When requested, accompany senior executives in meetings to set the agenda, record notes, send follow-ups, and work with stakeholders on content Act as a key resource for the senior executive/their team by independently seeking out answers to questions, proactively taking initiative and leveraging network of resources to solve problems and proactively cascade knowledge Proofread and update electronic or paper documents in accordance with Cresco’s mission and branding. Maintain an organized system of paper and electronic documents for quick reference if needed by a senior executive In-office coverage, 3-5 days a week, for senior executive team and their leaders – checking in with leaders, receiving lunch orders, greeting guests, meeting and special event set up, Back up coverage for other EA’s as needed. Management and /submission of expenses using online Concur management tool Ad hoc and overflow projects as necessary, projects could support the direct senior executive team or larger organizational requests REQUIRED EXPERIENCE, EDUCATION AND SKILLS Bachelor’s Degree preferred Minimum of 4 years supporting C-level executives Advanced Microsoft Office skills, with an emphasis on PowerPoint, Excel, Outlook calendar management and meeting minute taking Proficiency with SAP Concur to book travel and process expenses Strong organizational, project management and problem-solving skills with the impeccable ability to multi-task and collaborate, must be able to think outside of the box for solutions with a sense of urgency You take pride in your work product and have a commitment of excellence to perform duties at the highest level possible Comfortable in a service focused role, dedicated to meeting the expectations of the Senior Executives by maintaining effective relationships both internally and externally with partners Previous experience interfacing with and communicating effectively with all levels of an organization in a confident and professional manner, understanding they are an extension of the senior leadership Exceptional interpersonal communication skills with a friendly and professional demeanor You must have a strong business sense to decipher priorities and make sound judgments or provide feedback as needed BENEFITS Cresco Labs is proud to offer eligible employees a robust offering of benefits including, major medical, dental and vision insurance, a 401(K)-match program, FSA/HSA programs, LTD/STD options, life insurance and AD&D. We also offer eligible employees paid holidays and paid time off. Other rewards may include annual discretionary bonuses, stock options as well as participation in our employee discount program. Benefits eligibility for permanent positions may vary by full-time or part-time roles, location, or position. In accordance with any local and state compensation laws, the compensation listed is the current estimated range for the position. Final offer details and future compensation may be determined by multiple factors including but not limited to, geographic location, market compensation data, skills, experience, and other relevant factors. For questions about this please discuss with your recruiter during the interview process. Pay Range $85,000—$100,000 USD ADDITIONAL REQUIREMENTS Must be 21 years of age or older to apply Must comply with all legal or company regulations for working in the industry Cresco Labs is an Equal Opportunity Employer and all applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. California Consumer Privacy Act (“CCPA”) Notice to Applicants: Please read the California Employee Privacy Notice (“CA Privacy Notice”) regarding Sunnyside* and its affiliate Cresco Labs’ policies pertaining to the collection, use, and disclosure of personal information. This CA Privacy Notice supplements the information contained in the Sunnyside* Privacy Policy and applies to California resident employees and job applicants. Applicants with disabilities may access this notice in an alternative format by contacting CCPAnotice@crescolabs.com Reporting a Scam: Cresco Labs is aware of fictitious employment offers being circulated from various sources. Many of these schemes consist of an alleged offer of employment with Cresco Labs with the intention of gaining personal information, including payment and/or banking information. Be aware that fraudulent job offers and correspondence may appear legitimate: they may feature a Cresco Labs logo, they may appear to originate from an official-looking email address or web site, or they may be sent by individuals purporting to represent Cresco Labs or an entity which includes the word Cresco Labs in its name. Please note that Cresco Labs does not ask for payment or personal banking information as a condition of employment. Any personal information is requested for payroll or state badging purposes only. Applications can be securely submitted through our career’s pages. We are working diligently to block this from happening. Beware if an offer of employment looks too good to be true. Never divulge personal and banking information or send money if you are unsure of the authenticity of an email or other communication in the name of Cresco Labs. If you are in doubt, please contact us at Report-a-spam@crescolabs.com with questions.

Responsibilities

The Executive Assistant will manage the calendars of senior executives, coordinate travel, and ensure they are prepared for meetings. Additionally, the role involves handling confidential information and providing proactive support to drive productivity.