Executive Assistant at Cristcot

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Oct, 26

Salary

0.0

Posted On

08 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Project Management, Stakeholder Communication, Executive Support, Confidentiality, Process Improvement, Emotional Intelligence, Microsoft Office Suite, Zoom, Teams, Organizational Systems, Problem Solving, Discretion, Interpersonal Judgment, Time Management

Industry

Pharmaceutical Manufacturing

Description

Job Summary We are seeking a full-time, hybrid Executive Assistant in Austin, TX who brings exceptional judgment, steadiness under pressure, and an unwavering sense of ownership. In this role, you will serve as a trusted partner to the CEO, navigating high-priority initiatives, complex scheduling needs, cross-functional operations, and sensitive, confidential matters with precision and maturity. Your work will directly influence the organization’s ability to scale, ensuring the CEO remains focused on the most critical priorities while key projects and teams operate with clarity and momentum. Primary Relationships You will work in close partnership with the CEO and senior leadership, collaborating broadly across the organization to support key priorities. You will also engage with investors, board members, consultants, healthcare providers, and other external partners, representing the company with professionalism, clarity, and discretion. Primary Job Responsibilites Manage and protect the CEO’s calendar, ensuring priorities are maintained, conflicts are resolved, and follow-ups are completed across teams Arrange complex domestic and international travel, including managing last-minute changes and handling urgent issues independently, even during off-hours Coordinate investor and board meetings; prepare agendas, take minutes, and organize materials with meticulous attention to detail Lead and track cross-functional projects; monitor timelines, deliverables, and accountability across departments Assist with process improvements and strategic initiatives to support organizational scalability Serve as a liaison between the CEO and internal or external stakeholders with clear, timely communication Manage and safeguard confidential information with discretion and sound judgment Provide occasional personal support while maintaining trust and professionalism Create and improve organizational systems and workflows to increase efficiency Identify and resolve problems proactively, gradually taking on decision-making responsibilities as trust and familiarity with the executive’s preferences grow Contribute positive energy and a steady, collaborative presence in high-pressure or unpredictable situation Continue learning new tools, systems, and processes to better support the CEO and the organization Skills and Qualities We Value High level of integrity, discretion, and emotional intelligence Proven ability to work independently without daily direction while supporting a high-demand executive Strong communication skills and the ability to build trust through reliability and professionalism Positive presence, strong interpersonal judgment, and the ability to bring steadiness to fast-changing situations Commitment to continuous learning and improving internal processes Comfort working across multiple departments and leading project execution Ability to stay composed, organized, and solutions-oriented under pressure Qualifications A minimum of Associate’s degree required; Bachelor’s degree preferred. 5+ years supporting senior executives with combined experience in executive assistance and project or operations management Experience managing competing priorities, shifting deadlines, and high-volume demands Advanced proficiency in Microsoft Office Suite, Zoom, Teams, and similar platforms Biotech, pharma, or tech experience is advantageous but not required Onsite availability in Austin, TX at least 2 - 3 days a week with flexibility when CEO is onsite Ability to travel up to 10% What Makes Someone Effective in This Role Success in this position comes from anticipating needs before they surface, creating structure in complexity, and bringing a calm, trustworthy presence to every interaction. We value those who take initiative, work with care and discretion, and help a CEO and organization operate at their highest level.

Responsibilities

Serve as a trusted partner to the CEO by managing complex scheduling, international travel, and high-priority cross-functional projects. Act as a primary liaison between the CEO and internal/external stakeholders while safeguarding confidential information.