Executive Assistant at Crunch Fitness - Fit Fusion LLC

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Full Time

Start Date

Immediate

Expiry Date

26 Mar, 26

Salary

85000.0

Posted On

26 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Project Management, Communication, Documentation, Organizational Skills, Problem Solving, Emotional Intelligence, Brand Voice, Training Materials, Leadership Presentations, High Energy, Proactive, Attention To Detail, Cultural DNA, Fitness Industry Knowledge, Team Collaboration

Industry

Wellness and Fitness Services

Description

Benefits: Dental insurance Employee discounts Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Executive Assistant Fit Fusion | Remote / Executive Support About Fit Fusion Fit Fusion operates a rapidly growing network of Crunch Fitness clubs across multiple states. We’re building strong teams, scalable systems, and a culture that values both people and performance. About the role We are looking for an exceptionally capable, high-energy Executive Assistant who thrives in a fast-moving, multi-executive environment and is excited to go far beyond traditional calendar-and-travel support. This is not a classic “gatekeeper” EA role. We need a true jack-of-all-trades partner who can seamlessly move between high-level executive support, project ownership, brand voice & experience shaping, and creating clear, professional internal documentation/systems. You will be one of the most connected and trusted people in the organization — someone who can keep three very busy executives aligned while simultaneously driving important cross-functional projects to completion. Key responsibilities • Full executive support for 3 C-level leaders (calendaring, travel, expense management, heavy email & communication management, board/investor prep, confidential matters) • Own and drive medium-to-large internal projects from concept → execution → documentation (examples: new department onboarding, policy/system rollouts, event execution, internal program launches) • Create, write, and maintain high-quality internal documentation including: • Operations & brand manuals • Leadership presentations & briefings • Process playbooks • Training materials • Internal brand guidelines & experience standards • Help define, protect, and evolve FitFusion’s internal brand voice, employee experience standards, and “how we do things here” cultural DNA • Act as a central hub of communication and coordination across rapidly growing, highly interdependent departments • Anticipate needs, identify gaps/risks, and proactively solve problems before they reach the executives • Bring strong judgment about what deserves executive attention vs. what can/should be handled independently Must-have experience & capabilities • 5–+ years of direct Executive Assistant experience supporting multiple executives simultaneously (ideally C-suite in fast-growth environments) • Proven ability to write clearly, professionally, and persuasively (manuals, presentations, leadership comms, process docs) • Demonstrated experience owning and successfully delivering cross-functional projects end-to-end • Comfortable working in a high-growth, matrixed organization where departments are highly interdependent and things change quickly • Extremely strong organizational instincts, discretion, and emotional intelligence • High tolerance for ambiguity + ability to create structure where none currently exists Strongly preferred (but not strictly required) • Prior experience contributing to internal brand definition, brand excellence, employee experience design, or culture-building initiatives • Fitness / wellness industry background (we love people who understand the member + team member experience at a visceral level) • Formal or informal project management experience (Asana, Monday.com, ClickUp, etc.) Personal qualities we value highly in this role • Calm under pressure, especially when multiple executives are moving in different directions • Proactive — you see the next logical step before anyone asks • Pride in craft — you care deeply about quality of communication, design, and user experience (even if it’s “just” an internal manual) • Low ego, high ownership • Genuine enjoyment of helping very busy people succeed • Sense of humor appreciated (things move fast and sometimes get absurd) Why You’ll Love It Here Collaborative, people-first culture that values initiative and ownership. Competitive pay: $78,000–$85,000 (depending on experience and location). Comprehensive benefits package and growth potential. FLSA Status: Exempt Reports To: Director of People & Culture This is a remote position.

Responsibilities

Provide full executive support for three C-level leaders, including managing calendars, travel, and communications. Own and drive internal projects from concept to execution while maintaining high-quality documentation and brand standards.