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Executive Assistant at Da Vinci Science Center

Allentown, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Dec, 25

Salary

21.0

Posted On

29 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Meeting Coordination, Corporate Records Management, Confidentiality, Detail-Oriented, Organizational Skills, Verbal Communication, Written Communication, Time Management, Prioritization, MS Office Proficiency

Industry

Museums;Historical Sites;and Zoos

Description

The Executive Assistant will provide administrative support to the Executive Director/CEO and the Board of Trustees, coordinate logistics for board & committee meetings, and maintain corporate records. • Provide administrative support to the Executive Director/CEO and Board of Trustees. • Provide support for board and committee meetings: coordinate meeting schedules with attendees, send out meeting notifications, schedule room(s), arrange refreshments, prepare meeting materials, and circulate minutes as appropriate. • Establish and keep up to date a board portal to communicate with trustees. • Maintain corporate records, including records of board and committee meetings in online files. Maintain digital copy of board and committee meeting minutes. • Assist with planning internal and external meetings with board leadership, Allentown School District, and those involving multiple parties, including scheduling, notification to participants, preparation of meeting materials as needed, and room and online scheduling. Pay Range: $19.00 - $21.00 per hour Schedule: 10 hours per week Requirements: · High school degree or GED. · Proficiency in MS Office (Word, Excel, Power Point and Outlook) required. · Ability to safeguard confidentiality of sensitive information. · Detail-oriented and organized · Effective verbal and written communications skills · Ability to manage time effectively, prioritize and meet deadlines, and manage several activities simultaneously *Candidates of diverse backgrounds encouraged to apply.

Responsibilities

The Executive Assistant will provide administrative support to the Executive Director/CEO and the Board of Trustees, coordinate logistics for board and committee meetings, and maintain corporate records. Responsibilities include scheduling meetings, preparing materials, and maintaining digital records of meetings.