Executive Assistant at Databricks Canada ULC

Mountain View, California, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

194050.0

Posted On

06 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Logistics Coordination, Executive Preparation, Information Flow Management, Meeting Ownership, Travel Management, Executive Partnership, Technical Proficiency, Google Workspace, Virtual Meeting Platforms, Sales Acumen, Anticipation, Communication, Collaboration, Event Management, Proactive

Industry

Software Development

Description

SLSQ227R388 While candidates in the listed location(s) are encouraged for this role, candidates in other locations will be considered. The Role We are seeking a highly organized, professional, and business-savvy Executive Assistant to support an SVP within our Sales organization. This role is a critical force multiplier, enabling the SVP to focus on revenue-driving priorities by seamlessly managing their time, communications, and the operational rhythm of the business. You will support the SVP in managing tasks across internal decision-making meetings and external, customer-facing priorities, working across Sales and other critical cross-functional teams. You will also be a core planner for strategic and community events for the sales management team. The Impact You Will Have As a strategic partner, your primary goal is to ensure the SVP is operating at maximum efficiency and effectiveness. Your responsibilities will include: Calendar Management: Organizing all meetings, including complex scheduling of team meetings, offsites, customer, and internal team member meetings across multiple international time zones. Logistics Coordination: Scheduling and managing logistics for key internal meetings, high-stakes conferences, and special events (onsite & offsite). Executive Preparation: Proactively manage the rhythm of the business, ensuring the SVP is fully prepared for all critical meetings, customer engagements, travel, interviews, and executive briefings. Information Flow: Organize and prioritize multiple work activities, filtering and managing communication flow to the SVP to maximize their availability and focus. Meeting Ownership: Own the coordination and execution of weekly staff meetings, including developing and distributing agendas, capturing concise meeting notes, and tracking key action items to completion. Team Contribution: Act as a core contributor and collaborative partner to the broader Admin/Operations team, supporting planning for key meetings, off-sites, events, projects, and professional growth initiatives. Operational Support: Provide backup support for other executives and work with the executive team on site-specific programs/facilities (i.e., recruiting events, office events, etc.). Travel Management: End-to-end management of complex domestic and international travel and logistics. What We Look For: Experience: 3+ years of applicable experience supporting a C-level or SVP-level executive in a global, high-growth technology or software organization. Executive Partnership: Demonstrated experience serving as a trusted partner and gatekeeper to senior executives and their direct reports. Technical Proficiency: Proficiency with Google Workspace for calendaring, email, presentation, and document management. Meeting Tools: Experience with the setting up and management of virtual meeting platforms and tools. Sales Acumen: Prior experience supporting a senior executive go-to-market (GTM) or sales leader. Anticipation: Exceptional organizational skills and a highly proactive, anticipatory working style; the ability to identify needs and solve problems before they arise. Communication: Impeccable written and verbal communication skills with the professional maturity to interact with internal leadership and external, high-value customers. Collaboration: Strong teamwork skills and an ability to offer suggestions and improvements to process and work very collaboratively with others. Event Management: Proven experience running events/offsite events (virtual/physical) for executive leadership teams. Pay Range Transparency Databricks is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents the expected salary range for non-commissionable roles or on-target earnings for commissionable roles. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Databricks anticipates utilizing the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above. For more information regarding which range your location is in visit our page here. Zone 1 Pay Range $141,100—$194,050 USD Pay Range Transparency Databricks is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents the expected salary range for non-commissionable roles or on-target earnings for commissionable roles. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Databricks anticipates utilizing the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above. For more information regarding which range your location is in visit our page here. Zone 2 Pay Range $127,000—$174,700 USD About Databricks Databricks is the data and AI company. More than 10,000 organizations worldwide — including Comcast, Condé Nast, Grammarly, and over 50% of the Fortune 500 — rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark™, Delta Lake and MLflow. To learn more, follow Databricks on Twitter, LinkedIn and Facebook. Benefits At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region, please visit https://www.mybenefitsnow.com/databricks. Our Commitment to Diversity and Inclusion At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics. Compliance If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.

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Responsibilities

The Executive Assistant will act as a critical force multiplier for an SVP in the Sales organization, seamlessly managing their time, communications, and the operational rhythm of the business across internal and customer-facing priorities. Responsibilities include complex calendar management, logistics coordination for events and travel, owning staff meeting execution, and ensuring the executive is fully prepared for all critical engagements.