Executive Assistant at Datacom

Christchurch, Canterbury, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

17 Aug, 26

Salary

0.0

Posted On

19 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Coordination, Travel Coordination, Email Management, Microsoft Office, Document Preparation, Proofreading, Event Planning, Expense Processing, Project Management, Professional Communication, Discretion

Industry

IT Services and IT Consulting

Description

Our Why Datacom works with organisations and communities across Australia and New Zealand to make a difference in people’s lives and help organisations use the power of technology to innovate and grow. About the Role (your why) As an Executive Assistant, you’ll have the unique opportunity to work closely with senior leadership, providing dedicated, high-level support that makes a real impact. You’ll be responsible for managing dynamic calendars, coordinating important meetings, and handling sensitive communication—always with the highest level of discretion. In this role, you’ll not only streamline operations but also play a key part in helping senior leaders achieve strategic goals. If you’re someone who enjoys a fast-paced environment, thrives on anticipating needs, and excels at building professional relationships, this role offers an exciting platform to grow and make a difference at the highest levels of our organisation What you’ll do In this role, you’ll be the go‑to person supporting two Directors — helping keep their days running smoothly and making a real impact behind the scenes. Here’s what you’ll get to do: Keep their schedules running like clockwork — organising diaries, meetings, and travel with confidence and confidentiality. Stay on top of communications — sorting through emails, spotting what’s important, and flagging anything that needs urgent attention. Handle tasks independently — taking action where you can or directing things to the right people. Make things happen quickly — preparing documents, coordinating meetings, and making sure requests are completed on time and professionally. Create polished presentations and documents using Microsoft Office, including proofreading important materials so they’re clear and well‑presented. Plan and run meetings and events — from agendas and documents to minutes and action follow‑ups. Help manage projects and team events that keep the business moving. Take care of admin essentials, like processing expenses and approving timesheets and leave for the Directors. Work closely with a supportive, virtual team of Executive Assistants across the business — you won’t be on your own! Enjoy an exciting mix of desk time and the occasional chance to travel. Work from our Christchurch CBD office. What we're looking for You don't have to have a degree, just be Curious, adaptable, and eager to learn. Enthusiasm and a great attitude Self-Learners, people passionate about Learning Team player, able to collaborate in a team Good communicator Why join us here at Datacom? Datacom is one of Australia and New Zealand’s largest suppliers of Information Technology professional services. We have managed to maintain a dynamic, agile, small business feel that is often diluted in larger organisations of our size. It's our people that give Datacom its unique culture and energy that you can feel from the moment you meet with us. We care about our people and provide a range of perks such as social events, chill-out spaces, remote working, flexi-hours and professional development courses to name a few. You’ll have the opportunity to learn, develop your career, connect and bring your true self to work. You will be recognised and valued for your contributions and be able to do your work in a collegial, flat-structured environment. We operate at the forefront of technology to help Australia and New Zealand’s largest enterprise organisations explore possibilities and solve their greatest challenges, so you will never run out of interesting new challenges and opportunities. We want Datacom to be an inclusive and welcoming workplace for everyone and take pride in the steps we have taken and continue to take to make our environment fun and friendly, and our people feel supported.

Responsibilities

Provide high-level administrative support to two Directors, including managing complex calendars, travel, and sensitive communications. Coordinate meetings, prepare polished presentations, and handle essential admin tasks like expenses and timesheets.