JOB TITLE: EXECUTIVE ASSISTANT

Facility: Toronto HQ
Location:Brampton, Ontario, Canada
Workplace Type: Onsite
Dawn Foods is a global leader in bakery manufacturing and ingredients distribution. As the partner of choice for inspiring bakery success, we help customers grow their business through meaningful partnerships, research-driven insights and innovations, and products and expertise they can depend on. As a family-owned company, our commitments to our people, products, customers, and corporate values, are all part of our recipe for success.
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Dawn Foods is a global leader in bakery manufacturing and ingredients distribution. As the partner of choice for inspiring bakery success, we help customers grow their business through meaningful partnerships, research-driven insights and innovations, and products and expertise they can depend on. As a family-owned company, our commitments to our people, products, customers, and corporate values, are all part of our recipe for success.
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JOB PURPOSE AND OVERVIEW

The Executive Assistant for Canada provides high-level administrative and operational support to the Vice President and the Canada region.
Work Environment & Schedule: This is an onsite role at the Brampton, ON facility, 3 days a week, Monday, Wednesday, and Friday from 8 am – 4:30 pm.

WHAT WILL YOU DO AS AN EXECUTIVE ASSISTANT AT DAWN FOODS?

• Arrange and oversee all business travel and accommodations for the VP and other Canadian Management Team as required.
• Meet and greet all visitors and provide assistance as required
• Coordinate and execute meetings for Canada, including agenda preparation, logistics management, and follow-ups.
• Support any customer visits, including coordinating lunches, samples, and supplies.
• Maintain office supply inventory and handle procurement as necessary.
• Manage incoming and outgoing mail, and oversee all courier services
• Support new hires and team members with the procurement of cell phones/ laptops/security badges
• Prepare presentations, agendas, and meeting materials, and other admin support for the Canada Management Team
• Handle sensitive and confidential matters, including organizational changes and strategic initiatives, with absolute discretion and professionalism.
• Process and manage invoices, including Marketing-related suppliers, expense reports, and corporate card issues.
• Monitor and manage budgets for meetings and events where applicable.
• Monitor and liaise with Fleet Management and the Cell Phone for Canada Team members
• Screen and direct incoming calls with diplomacy and tact, ensuring high-level support for executives.
• Support the Canada Marketing team with trade shows, media assistance, sample ordering, and the Dawn Corporate giving program
• Liaison with grant recipients, such as colleges and food banks
• Support as needed in generating reports for the commercial, finance, and supply chain teams.
• Provide backup support and assist with other projects and initiatives as assigned.
• Will be part of the Health and Safety Team for the Toronto location

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The normal job setting for this role is onsite 3 days a week at the Brampton, ON facility
• Ability to work in a professional office environment. Will be expected to work onsite.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focu