JOB OVERVIEW

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional multitasking abilities, strong attention to detail, and excellent communication skills. This role requires a professional demeanor and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will play a crucial role in enhancing productivity and ensuring smooth operations within the office.

SKILLS

• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience with QuickBooks for bookkeeping purposes is preferred but not mandatory.
• Excellent typing skills with attention to detail for accurate data entry and documentation.
• Previous administrative experience or personal assistant experience is highly valued.
• Familiarity with calendar management tools such as Microsoft Outlook Calendar is essential.
• Ability to work independently as well as collaboratively within a team environment.
• Strong clerical experience including filing, data entry, and office management skills.
• Effective communication skills, both written and verbal, with strong phone etiquette. This position offers an exciting opportunity for individuals looking to advance their career in an administrative capacity while supporting executive leadership in achieving organizational goals.
  Job Types: Full-time, Part-time
  Pay: $51,602.34 - $62,144.75 per year

Ability to Commute:

• Fircrest, WA 98466 (Preferred)

Ability to Relocate:

• Fircrest, WA 98466: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Fircrest, WA 9846

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist with event planning and execution for corporate functions and meetings.
• Maintain organized filing systems and ensure accurate data entry for various projects.
• Handle phone etiquette with professionalism, managing multi-line phone systems effectively.
• Perform bookkeeping tasks including invoicing and expense tracking using QuickBooks.
• Coordinate projects by liaising with different departments to ensure timely completion of tasks.
• Conduct proofreading and transcription of documents to maintain high-quality standards.
• Utilize Microsoft Office Suite, Google Workspace, and DocuSign for document management and communication.
• Provide customer service support by addressing inquiries and managing front desk responsibilities as needed.
• Ensure confidentiality and professionalism while handling sensitive information.