Executive Assistant - Department of Medicine Chair's Office at WVU Medicine

Aurora, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

0.0

Posted On

14 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Confidentiality, Calendar Management, Travel Arrangements, Typing, Correspondence Composition, Meeting Minutes, Telephone Etiquette, Information Collection, Microsoft Office, Organizational Skills, Communication Skills, Writing Skills, Transcription, Attention To Detail, Judgment

Industry

Hospitals and Health Care

Description

Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position. Provides administrative/secretarial support to Executive Leadership and performs diversified administrative and secretarial functions. MINIMUM QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. High School Diploma or Equivalent AND Four years of high level Administrative Experience OR Associate’s Degree AND Two years of high level Executive Office Experience OR Bachelor’s Degree. CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned. 1. Provides confidential administrative support. 2. Maintains the assigned executive(s) daily appointment calendar; Makes travel and lodging arrangements as required. 3. Types correspondence, reports, memoranda, special projects, technical papers and related material for department staff. 4. Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures. 5. Records meeting minutes to maintain an accurate record of decisions. 6. Answers telephone and provides information in accordance with hospital policy. 7. Collects and prepares information for the assigned leaders use in meetings with executive staff members and outside individuals. 8. Follows standard precautions at all times. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Ability to sit for long periods of time. WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Standard office environment. SKILLS AND ABILITIES: 1. Maintains a high level of confidentiality at all times. 2. Strong computer skills, communication skills, writing skills, organizational skills, and transcription are required. Demonstrated proficiency in Microsoft Office software. (including but not limited to, Word, Outlook, Excel, and PowerPoint) 3. Experience in a high-level executive office setting. 4. Ability to work independently and exercise good judgment with exemplary attention to detail. Additional Job Description: Scheduled Weekly Hours: 40 Shift: Exempt/Non-Exempt: United States of America (Non-Exempt) Company: WVUH West Virginia University Hospitals Cost Center: 8075 UHA Medicine Admin Address: 1 Medical Center Drive Morgantown West Virginia Equal Opportunity Employer West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment. Thank you for your interest in working for WVUM. Please explore our open opportunities in the list below and apply for any positions in which you would like to be considered. You'll be able to keep track of your progress on our site. The West Virginia University Health System is West Virginia’s largest health system and the state’s largest employer with more than 3,400 licensed beds, 4,600 providers, 35,000 employees, and $7 billion in total operating revenues. The Health System is comprised of 25 hospitals – including J.W. Ruby Memorial Hospital, an 880-bed academic medical center, and the 150-bed WVU Medicine Children’s Hospital in Morgantown, West Virginia – and five institutes. To learn more, visit WVUMedicine.org.

Responsibilities

This role provides confidential administrative and secretarial support to Executive Leadership, including managing daily calendars, arranging travel, and preparing various documents for department staff. Key duties involve composing correspondence, recording meeting minutes, and handling telephone inquiries according to hospital policy.