Executive Assistant - Digital at BlueRock

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

18 Feb, 26

Salary

0.0

Posted On

20 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Meeting Coordination, New Business Support, Event Organization, Proposal Preparation, CRM Maintenance, Invoice Management, Vendor Management, P&L Support, Resource Scheduling, Project Administration, Client Communication, Marketing Support, Executive Support, Organizational Skills, Communication Skills

Industry

Financial Services

Description

Do things you love with people you care about and good things happen 💙 BlueRock is for entrepreneurs, by entrepreneurs. We’re a one-stop-shop for business owners and investors with adventurous goals. BlueRock was created to be different to other firms – a disruptor by nature, and a multidisciplinary firm that is changing the way people and clients view professional services. From day one, that has been a central element that has attracted both clients and people to it. That difference, together with the entrepreneurial drive provided by its founder, Peter Lalor, has enabled BlueRock to grow incredibly quickly. Established in 2008, BlueRock employs over 300 people in Australia and New Zealand. BlueRock know that business can be tough and that life gets busy, which is why we act as advisors, not just accountants, and bring together lawyers, finance brokers, digital specialists, insurance brokers, financial planners, and grant consultants – everyone our clients need on their team to make life easier. We love what we do, and we understand how to attract and retain the best talent and clients. From a disruptive startup, BlueRock has grown quickly to become a national business, recognized on Top 100 lists and as a ‘Best Place to Work’ company for many years. Joining our team means unlocking career growth opportunities, gaining client referrals through our seamless service offerings, and engaging in meaningful work that makes a real impact. 🥳 We’re proud to be · B Corp Certified · Winner of the Women in Finance Employer of the Year Award 2025 · A Certified Great Place to Work 2025 Not only that, we put our people first, in 2025 our BlueRockers said… · 88% of BlueRockers say they genuinely care about their fellow BlueRockers · 88% of BlueRockers believe that they are given a lot of responsibility · 83% of BlueRockers can easily talk to management If you’re seeking a workplace dedicated to excellence for its people, clients, and the community – a space where your contributions are not only recognised but celebrated – and if you’re ready to advance your career within a reputable firm brimming with clever, inspiring, and fun-loving BlueRockers, then let’s chat 👋 We’re excited to meet you! About BlueRock Digital We’re not your typical digital agency. BlueRock Digital is part of a powerhouse collective of experts across law, finance, accounting, and more, giving us a unique edge in delivering real commercial impact. Think digital agency meets business advisory firm! We craft full-stack digital strategies that connect marketing, customer experience, and business operations. From scaling eCommerce stores to boosting B2B lead gen, we blend creativity with data to drive serious growth. Our vibe? Smart, collaborative, and a little unconventional. We work hard, have fun, and back each other every step of the way. If you're looking for purpose, progression, and a place where your ideas matter, then this is it. About the role If you are looking for a role where you can make your mark and grow, this could be your dream role. The two leaders of the BlueRock Digital division are looking for a commercially focused Executive Assistant to assist them in team organisation, business planning, and growth. Your focus will be keeping on top of the strategic initiatives of the division, alleviating resourcing and financial blocks preventing progress, supporting with administrative challenges, and making room for growth. You’ll collaborate with a team of experts, backed by a full suite of professional services, to deliver commercial outcomes that go beyond marketing. And yes, free lunches, gym allowance, and a certified Great Place to Work culture are all part of the package. What you’ll be doing Diary & inbox management: manage director calendars, schedule meetings, prioritise emails, and triage requests. Meeting briefs & minutes: prepare pre-read briefs, agendas and take clear minutes with actions and owners. New business support: attend discovery meetings, capture notes, follow up on actions, communicate with prospects, send capability decks, handle referrals, and develop draft proposals. Events: attend networking events and conferences, and support organising of events. Team Meetings: organise division meetings and celebrations, and organise divisional updates for firm wide meetings to be presented by directors. Proposal & deck preparation: creation of internal and external facing collateral. CRM maintenance: update pipeline stages, log meeting notes, upload proposals and manage contact records in HubSpot. Invoices & payments: issue invoices, follow up on overdue payments and reconcile receipts. Supplier & vendor management: source and manage suppliers, track deliverables and approve invoices with relevant stakeholders. P&L & margin support: pull basic project revenue reports, prepare P&L snapshots, assist with month-end reconciliations, and expenses Resource scheduling & capacity: stay on top of team capacity, timesheets, follow-up with the team on weekly planning rituals, flag resource constraints, and send weekly reports. Process & SOP ownership: follow up with team on SOP updating and acceptance Project administration: enter project timings into task management platforms, track timelines and milestones, and update timelines and relevant reams accordingly Client facing notes & communication: confidently represent the agency in meetings, send professional follow-ups and maintain relationships. Marketing support: produce marketing reports for the division, follow up relevant team members on marketing activities such as blog articles and video content, produce case studies and client testimonials. Adhoc executive support: handle confidential tasks, adhoc research, presentations and board/client pack prep. We want to hear from people who have: 1–2 years in an Executive Assistant, team co-ordinator, operations or agency support role Basic commercial acumen and experience with profit and loss statements and accounting software Basic experience using CRM platforms Experience using project and task planning tools Excellent written notes, strong communication skills, clientfacing confidence, highly organised, proactive and processminded. Our people love to work for us, here’s why! We believe in work-life integration and offer a hybrid model that includes both in-office and remote work options. This approach allows our people to find the balance that works best for them, accommodating their individual needs and day-to-day flexibility whilst also recognising the value of connecting in our amazing office. We have our very own BlueRock public holidays to give our people the day off, on us! Free weekly lunches, awesome social events (including a social club – winery tours to museum tours), and an amazing headquarters in the CBD. Receive mentoring and coaching from industry leaders We are known for creating plenty of opportunities for growth and promotion. An inclusive and diverse workplace culture centred on meaningful work, wellbeing and fun. A commitment to your wellbeing with Gym Allowances and access to 24/7 wellbeing, medical and safety support through our partner Sonder. For more amazing perks of working at BlueRock and employee benefits – head to our careers page! Or check us out on our socials and TikTok, @BeBlueRock 😎 How to apply: If this sounds like you, then please click on the "Apply" button and follow the prompts. If you think you have what it takes, but don’t necessarily meet every single point on the job description – please still apply. We’d love to see if you could be a great fit and we can't wait to meet you! For any questions regarding this opportunity or if you require adjustments to participate in the recruitment process, please reach out to John O’Hare at john.ohare@thebluerock.com.au or Lee Kelly at lee.kelly@thebluerock.com.au Please be advised that BlueRock or any of its related or controlled entities do not accept unsolicited contact or resumes from Recruitment Agencies. Even in 2025, it needs to be said, BlueRock is a workplace committed to equal employment opportunities regardless of age, citizenship, colour, disability, gender and gender identity, marital status, nationality, race, sexual orientation, or veteran status.

Responsibilities

The Executive Assistant will assist the leaders of the BlueRock Digital division in team organization, business planning, and growth. Responsibilities include managing calendars, preparing meeting briefs, supporting new business initiatives, and handling administrative tasks.