Executive Assistant at Direct Relief

Santa Barbara, California, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

92000.0

Posted On

04 Apr, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational skills, Relationship management, Strategic planning, Event planning, Administrative support, Project tracking, Communication, Stakeholder management, Salesforce, Microsoft Office, Logistics management, Time management, Prioritization, Discretion, Professionalism

Industry

Civic and Social Organizations

Description

Summary Job Description: The Executive Assistant (EA) will be responsible for supporting the CEAO and executives on the External Affairs team in performing their day-to-day roles and organizational oversight. This position requires excellent organizational and relationship management skills (both internally and externally) as well as use of considerable judgment and independent proactive action. Responsibilities: * As Executives develop short-and-long-term goals for the organization and strategic approach to achieve them, EA will be responsible for developing a model for overseeing teams and tracking their progress. * EA to manage development of materials for meetings with key stakeholders including Board, Committees as well as Corporate and Program leadership. * Enhance organization effectiveness by ensuring the implementation of key decisions are carried out in a timely manner. * Provide administrative support to executives including travel arrangements, meeting scheduling and expenses – amongst other support needed – all aligned with organization’s travel policy. * Work with the Executives to prioritize invitations and opportunities to deploy right level of support to represent Direct Relief. * Oversee logistics for key stakeholder events from proactive planning to smart and appropriate events befitting the audience and true to the Direct Relief brand * Oversee executive communications plan for executives and develop comprehensive briefings, facebooks and other assets to ensure executives are always well prepared to represent Direct Relief as impactfully as possible. * Monitor news for key stories about the marketplace, geopolitical situations and private sector updates to ensure Executives are always well-informed. * Serve as a liaison with staff needing time with Executives which requires ability to prioritize and manage schedules with minimal direction. * Represent C-Suite in the Salesforce implementation process to ensure key priorities are built into the platform – and oversee changes as platform is deployed. * Proactively engage executives for updates on strategic priorities in prep for meetings with key stakeholders Ideal Candidate Will Have: * Must operate with a strong degree of collaboration, trust, respect and humility at all times and with all stakeholders * 10+ years of experience in a very fast-paced environment and ability to thrive with minimal direction * Well-established experience with a clear ability to multitask and work in high pressure situations * MS Office proficiency and Salesforce familiarity * Strong event planning background with focus on being extremely organized, proactive and buttoned-up with prep, execution as well as follow up * A high level of resourcefulness, professionalism, discretion, humility and can-do, roll-up-your sleeves team attitude. * An attitude of ‘no job is too small, no job is too big” – anything to get the job done effectively and successfully * Willingness and ability to grow into a bigger role as organization continues to expand along with responsibilities.

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Responsibilities

The Executive Assistant will support the CEAO and External Affairs executives by managing daily operations, tracking strategic goals, and overseeing team progress. They are also responsible for coordinating logistics for stakeholder events, managing executive communications, and providing comprehensive administrative support.