Executive Assistant - Director Planning

at  City of Melville

ELEVATE YOUR WORK EXPERIENCE WITH THE CITY OF MELVILLE’S BENEFITS!

• Professional growth support with our structured professional development and study assistance programs
• Enhance your health and wellbeing with complimentary membership to our LeisureFit centres^, Employee Assistance and Wellness programs
• An active social club to connect with colleagues and make lifelong friends
• 2 additional days of annual leave PLUS generous purchased annual leave options - take up to 10 weeks^ off per year
• Superannuation package with a co-contribution of up to 15%^
  ^conditions apply
  If you are interested in this exciting opportunity, we strongly advise you apply as soon as possible. The City reserves the right to close this advertisement before the closing date. Please review the attached Position Description for further details and requirements of the role before applying with your resume and cover letter by 2 February 2025. Late applications will not be accepted.
  For further queries regarding the position, contact: Peter Varelis – Director Planning on 08 9364 0985
  The City of Melville celebrates diversity, inclusion, and belonging. We welcome and strongly encourage applications from individuals of all backgrounds, including but not limited to Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, and people living with disabilities.
  All candidates applying for a position where the use of ‘plant and machinery’ or driving a vehicle is an inherent requirement of the role, and other ‘high risk’ facilities where public safety is at risk, will be required to pass a drug and alcohol test as part of a pre-employment medical.
  We appreciate the interest from Recruitment Agencies in collaborating with us, however, at this time, the City of Melville is managing the recruitment process for this role. Please refrain from submitting candidate profiles to our team. Rest assured, should the need for external assistance arise in the future, we will not hesitate to reach out to recruitment agencies.

ABOUT THE ROLE

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to the Director and Business Unit Managers. You will play a pivotal role in driving collaborations and ensuring smooth operations within the Planning directorate to meet strategic outcomes. This is a key position where you will work closely with stakeholders to implement strategic initiatives and coordinate important projects to ensure service delivery and excellence.

MAIN RESPONSIBILITIES

• Provide day-to-day administrative and project support to the Director and Business Unit Managers.
• Coordinate meetings, prepare agendas, take minutes, and manage meeting logistics.
• Act as a liaison between the Director, CEO, Mayor and other staff, ensuring effective communication and follow-up on critical actions.
• Coordinate and draft reports, correspondence, and briefing materials on behalf of leadership.
• Support the development and implementation of key strategic plans, including the Corporate Business Plan and Long-Term Financial Plan.
• Manage sensitive information with discretion and maintain a proactive, customer-focused approach.

TO BE SUCCESSFUL IN THIS ROLE, YOU WILL POSSESS THE FOLLOWING ESSENTIAL REQUIREMENTS:

• Tertiary qualification in a related field.
• Minimum 3-5 years’ experience in a similar senior role.
• Strong analytical skills with ability to interpret data and translate it into actionable strategies.
• High level computer literacy and competency in office software systems skills in a broad range of “Microsoft Office” and in-house applications.
• Strong oral and written communication skills with the ability to interact and build relationships to effectively influence across teams and various business units.
• Highly developed negotiation and conflict resolution skills.
• High level coordination and judgement skills to prioritise and manage directorate resources to effectively and efficiently meet organisational and directorate needs and objectives.