Please note this position is based in London and this will be the contractual location of the successful candidate, other locations cannot be considered.
Executive Assistant – Distribution
This is a great job for someone for someone with a strong sense of initiative, attention to detail, and a passion for enabling senior leaders to operate at their best.
A bit about the job:
We are seeking a dynamic and proactive Executive Assistant to join our Distribution team. This role supports a Director Level 3 (DL3) in a client-facing leadership position within one of our client channels. The ideal candidate will have experience supporting C-level executives, possess excellent communication and organisational skills, and thrive in a fast-paced environment. You will be the first point of contact for the Distribution team, managing diaries, emails, and meetings with precision. Your responsibilities will include prioritising correspondence, tracking cyclical and management deadlines, and ensuring timely follow-ups on key actions. You’ll prepare briefing materials, coordinate internal and external meetings, and manage complex international travel arrangements. Additionally, you’ll maintain efficient document systems, take meeting minutes, and support special projects and initiatives. Collaboration is key, as you’ll work closely with teams across Aviva Investors and provide ad-hoc support to fellow Executive Assistants when needed. This is a fantastic opportunity to contribute to the strategic goals of a global, profitable, and focused business.

Skills and experience we’re looking for:

• Agile, dynamic and proactive approach
• High degree of discretion and confidentiality in dealing with sensitive Information
• Experience of meeting / speaking with customers, internal and external stakeholders at chairman / Exec level
• Strong networking skills - Strong planning, prioritisation, re-prioritisation, time management and organisation - Business acumen and credibility
• High standard of accuracy and ability to meet constant and (sometimes)tight deadlines

What you’ll get for this role:

• Generous pension scheme - Aviva will contribute up to 14%, depending on what you put in
• Eligibility for annual performance bonus
• Family friendly parental and carer’s leave
• Generous holiday entitlement plus bank holidays with the option to buy/sell up to 5 additional days
• Up to 40% discount for Aviva products
• Brilliant flexible benefits including electric cars
• Aviva Matching Share Plan and Save As You Earn scheme
• 21 volunteering hours per year

Aviva is for everyone:
We’re inclusive and
welcome everyone
– we want applications from all backgrounds and experiences. Excited but not sure you tick every box? Even if you don’t, we would still encourage you to apply. We also consider all forms of flexible working, including part time and job shares.
We flex locations, hours and working patterns to suit our customers, business, and you. Most of our people are smart working –spending around 50% of their time in our offices every week - combining the benefits of flexibility, with time together with colleagues.
To find out more about working at Aviva take a look
here
We interview every disabled applicant who meets the minimum criteria for the job. Once you’ve applied, please send us an email stating that you have a disclosed disability, and we’ll interview you.
We’d love it if you could submit your application online. If you require an alternative method of applying, send an email to
GlobalRecruitment@avivainvestors.com

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• Generous pension scheme - Aviva will contribute up to 14%, depending on what you put in
• Eligibility for annual performance bonus
• Family friendly parental and carer’s leave
• Generous holiday entitlement plus bank holidays with the option to buy/sell up to 5 additional days
• Up to 40% discount for Aviva products
• Brilliant flexible benefits including electric cars
• Aviva Matching Share Plan and Save As You Earn scheme
• 21 volunteering hours per yea