Executive Assistant at Docusign

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jan, 26

Salary

65.67

Posted On

24 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Presence, Highly Organized, Exceptional Judgment, Attention to Detail, Strategic Mindset, Communication, Problem Solving, Collaboration, Discretion, Proactive, Customer Service, Time Management, Modern Productivity Software, Team Player, Interpersonal Skills, Written Communication

Industry

Software Development

Description

Company Overview Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign’s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM). What you'll do We are seeking a dynamic and people-driven Executive Assistant (EA) to join our Engineering administrative team. This permanent role will provide support to a GVP and up to 2 VPs. As a part of the Engineering EA team, you will play a pivotal role in keeping the organization running smoothly and efficiently, fostering team morale and cohesion. The ideal candidate has executive presence, is highly organized, personable, exhibits exceptional judgment, has a keen eye for detail, and a strategic mindset. As a partner to Engineering Leaders, you will be responsible for a wide range of tasks that align with business objectives. This position requires constant communication, a high degree of business maturity, and strict confidentiality. This position is an individual contributor role reporting to the Lead Executive Assistant. Responsibility Act as the primary point of contact for G/VPs and Leaders Develop and maintain structured systems to optimize the G/VP’s time and activities Resolve internal and external scheduling conflicts proactively Provide support for team Town Hall meetings by sending reminders, deck creation, managing webinars, and facilitating Q&A sessions Manage a complex calendar that includes: scheduling meetings across various time zones, travel, conferences, earnings, presentations (off-site and internal), and group events Make comprehensive and end-to-end travel arrangements and process expense reports Serve as a creative problem solver, liaison, and facilitator in managing support responsibilities Draft, review, and edit correspondence, reports, and executive-level presentations with a high level of accuracy and attention to detail Collaborate with EAs to the leadership team and provide backup support as needed Job Designation Hybrid: Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation) Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law. What you bring Basic Bachelor's degree Minimum 4+ years of relevant professional experience supporting a VP executive in a fast-paced and demanding corporate environment, preferably with a public technology or SaaS company Experience in working with highly confidential information Preferred Demonstrated professionalism and discretion Comfortable with ambiguity and capable of independent decision-making Proactive and solution-oriented, consistently seeking opportunities to add value and assist the team Proven ability to respond to needs quickly and efficiently, prioritizing work with strong attention to detail Self-starter who can work with minimal supervision and anticipate the needs of leaders Ability to effectively communicate and collaborate with a diverse range of people and job functions, including at the senior executive and director level Excellent judgment in setting priorities and interacting with internal and external contacts Ability to perform effectively under pressure and meet tight deadlines Excellent interpersonal, verbal, and written communication skills Strong focus on customer service, a team-player mentality, and the ability to work collaboratively with business partners Proficient in modern productivity software, such as Google Suite (Google Docs, Sheets, Slides) and Docusign-provisioned AI-assisted applications Wage Transparency Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience. Based on applicable legislation, the below details pay ranges in the following locations: California: $45.19/hour - $65.67/hour Washington, Maryland, New Jersey and New York (including NYC metro area): $42.98/hour - $58.71/hour This role is also eligible for the following: Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance. Global benefits provide options for the following: Paid Time Off: earned time off, as well as paid company holidays based on region Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment Retirement Plans: select retirement and pension programs with potential for employer contributions Learning and Development: options for coaching, online courses and education reimbursements Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events Life at Docusign Working here Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what’s right, every day. At Docusign, everything is equal. We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you’ll be loved by us, our customers, and the world in which we live. Accommodation Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com. If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance. Applicant and Candidate Privacy Notice States Not Eligible for Employment This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming. Equal Opportunity Employer It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category. EEO Know Your Rights poster #LI-Hybrid

Responsibilities

The Executive Assistant will act as the primary point of contact for G/VPs and Leaders, managing complex calendars and travel arrangements. They will also support team meetings and collaborate with other EAs to ensure smooth operations.