Executive Assistant at Dr Bill RBC Ventures

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

07 Mar, 26

Salary

0.0

Posted On

07 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Industry

Banking

Description

Job Description What is the opportunity? We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to SVP, Transformation and Enterprise Operations in Technology & Operations. The ideal candidate will possess a unique blend of administrative expertise, technical skills, and personal qualities that enable them to thrive in a fast-paced and dynamic environment. This individual will be responsible for handling a wide range of administrative and executive support tasks, maintaining confidentiality, and upholding the highest level of professionalism. Responsibilities include but are not limited to: Manage and maintain SVP calendar, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided. Act as the SVP delegate for email and phone during absences, handle/forward issues, prioritizing for SVP action upon return. Maintain appropriate records in managing the team, including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the leadership team. Provide general administrative support to SVP, ensuring seamless day-to-day operations. Maintain confidentiality and handling sensitive information with discretion, while building trust and rapport with senior leaders. Demonstrate exceptional organizational skills, attention to detail, and time management, with the ability to prioritize multiple tasks and manage competing deadlines. Utilize advanced technical skills, including high proficiency in Microsoft applications such as Outlook, Word, Excel, and PowerPoint, to manage tasks, communicate, and present information. Exhibit sound judgment, emotional intelligence, and effective communication skills, with the ability to interact with internal and external personnel, and provide proactive support to drive business results. What do you need to succeed? 3+ years experience supporting senior executives or 5+ years experience in operations, event planning or other related fields Ability to manage multiple tasks, prioritize, and maintain a high level of organization in a fast-paced environment. Handle sensitive information with confidentiality and professionalism, while also maintaining a high level of trust and rapport with senior leaders. Excellent interpersonal, communication (written and verbal) skills, with ability to work with all levels of management, staff, and external parties. MS Office skills including MS Word, Excel, PowerPoint and Outlook. Think critically, solve problems, and remain calm under pressure, while also being driven, curious, and eager to take on more responsibility over time. What’s in it for you? We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual. A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable Leaders who support your development through coaching and managing opportunities Ability to make a difference and lasting impact Work in a dynamic, collaborative, progressive, and high-performing team Opportunities to do challenging work Opportunities to building close relationships with clients RBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that: Drives RBC’s high-performance culture Enables collective achievement of our strategic goals Generates sustainable shareholder returns and above market shareholder value #LI-POST Job Skills Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software Additional Job Details Address: RBC WATERPARK PLACE, 88 QUEENS QUAY W:TORONTO City: Toronto Country: Canada Work hours/week: 37.5 Employment Type: Full time Platform: TECHNOLOGY AND OPERATIONS Job Type: Regular Pay Type: Salaried Posted Date: 2025-11-12 Application Deadline: 2025-12-08 Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above Inclusion and Equal Opportunity Employment At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all. Join our Talent Community Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you. Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com. Royal Bank of Canada is a global financial institution with a purpose-driven, principles-led approach to delivering leading performance. Our success comes from the 84,000+ employees who bring our vision, values and strategy to life so we can help our clients thrive and communities prosper. As Canada’s biggest bank, and one of the largest in the world based on market capitalization, we have a diversified business model with a focus on innovation and providing exceptional experiences to more than 16 million clients in Canada, the U.S. and 34 other countries. Learn more at rbc.com.‎ We are proud to support a broad range of community initiatives through donations, community investments and employee volunteer activities. See how at rbc.com/community-social-impact.

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Responsibilities

The Executive Assistant will manage the SVP's calendar, coordinate meetings, and provide general administrative support. They will also handle sensitive information with discretion and maintain appropriate records for the leadership team.